https://www.aclweb.org/adminwiki/api.php?action=feedcontributions&user=ChrisCallisonBurch&feedformat=atomAdmin Wiki - User contributions [en]2024-03-29T09:17:02ZUser contributionsMediaWiki 1.35.2https://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=758412024Q1 Reports: Sponsorship Director2024-02-26T21:00:08Z<p>ChrisCallisonBurch: /* Action item for ACL */</p>
<hr />
<div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
The responsibilities of the Sponsorship Director are:<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
For future sponsorship directors I recommend:<br />
* Hire an assistant to help with invoicing <br />
* Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
* Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br />
<br />
<br />
== Proposals adopted last year: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
Previously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2024 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br />
<br />
<br />
== Sponsorship Booklet for 2024 Conferences ==<br />
<br />
I hired designers Kira Grennan <kira.grennan@gmail.com> and Jake Gingert <jakegingert@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event: Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: none<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Sponsor: Cohere<br />
** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br />
** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br />
** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br />
** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br />
** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br />
** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br />
** Silver: aiXplain, Duolingo, jenni.ai, Translated<br />
** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br />
** D&I: Amazon, RIKEN AIP<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br />
<br />
* EACL 2023: $54,300<br />
* ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br />
* EMNLP 2023: $481,600 (similar to EMNLP 2022)<br />
<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2024 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence", Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br />
<br />
As of February 26, 2024 we have secured the following confirmed sponsors.<br />
<br />
* Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br />
* Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br />
* Kensho - Platinum NAACL<br />
* Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br />
* LG AI Research - Diamond ACL<br />
* Capital One - Diamond NAACL<br />
* HITS gGmbH - D&I Champion for EACL<br />
* Babelscape - Bronze 2-pack for EACL and ACL<br />
* Ahrefs - Gold ACL<br />
* Two Sigma - Gold NAACL<br />
* Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
* Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
<br />
The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br />
<br />
Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL Exec ==<br />
<br />
I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=758402024Q1 Reports: Sponsorship Director2024-02-26T20:59:34Z<p>ChrisCallisonBurch: /* Proposals adopted last year: Reconfigure the ACL Sponsorship Committee */</p>
<hr />
<div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
The responsibilities of the Sponsorship Director are:<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
For future sponsorship directors I recommend:<br />
* Hire an assistant to help with invoicing <br />
* Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
* Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br />
<br />
<br />
== Proposals adopted last year: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
Previously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2024 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br />
<br />
<br />
== Sponsorship Booklet for 2024 Conferences ==<br />
<br />
I hired designers Kira Grennan <kira.grennan@gmail.com> and Jake Gingert <jakegingert@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event: Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: none<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Sponsor: Cohere<br />
** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br />
** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br />
** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br />
** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br />
** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br />
** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br />
** Silver: aiXplain, Duolingo, jenni.ai, Translated<br />
** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br />
** D&I: Amazon, RIKEN AIP<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br />
<br />
* EACL 2023: $54,300<br />
* ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br />
* EMNLP 2023: $481,600 (similar to EMNLP 2022)<br />
<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2024 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence", Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br />
<br />
As of February 26, 2024 we have secured the following confirmed sponsors.<br />
<br />
* Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br />
* Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br />
* Kensho - Platinum NAACL<br />
* Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br />
* LG AI Research - Diamond ACL<br />
* Capital One - Diamond NAACL<br />
* HITS gGmbH - D&I Champion for EACL<br />
* Babelscape - Bronze 2-pack for EACL and ACL<br />
* Ahrefs - Gold ACL<br />
* Two Sigma - Gold NAACL<br />
* Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
* Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
<br />
The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br />
<br />
Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=758392024Q1 Reports: Sponsorship Director2024-02-26T20:59:11Z<p>ChrisCallisonBurch: /* Proposals adopted last year: Reconfigure the ACL Sponsorship Committee */</p>
<hr />
<div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
The responsibilities of the Sponsorship Director are:<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
For future sponsorship directors I recommend:<br />
* Hire an assistant to help with invoicing <br />
* Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
* Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br />
<br />
<br />
== Proposals adopted last year: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
Previously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2024 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br />
<br />
<br />
== Sponsorship Booklet for 2024 Conferences ==<br />
<br />
I hired designers Kira Grennan <kira.grennan@gmail.com> and Jake Gingert <jakegingert@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event: Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: none<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Sponsor: Cohere<br />
** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br />
** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br />
** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br />
** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br />
** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br />
** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br />
** Silver: aiXplain, Duolingo, jenni.ai, Translated<br />
** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br />
** D&I: Amazon, RIKEN AIP<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br />
<br />
* EACL 2023: $54,300<br />
* ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br />
* EMNLP 2023: $481,600 (similar to EMNLP 2022)<br />
<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2024 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence", Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br />
<br />
As of February 26, 2024 we have secured the following confirmed sponsors.<br />
<br />
* Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br />
* Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br />
* Kensho - Platinum NAACL<br />
* Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br />
* LG AI Research - Diamond ACL<br />
* Capital One - Diamond NAACL<br />
* HITS gGmbH - D&I Champion for EACL<br />
* Babelscape - Bronze 2-pack for EACL and ACL<br />
* Ahrefs - Gold ACL<br />
* Two Sigma - Gold NAACL<br />
* Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
* Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
<br />
The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br />
<br />
Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=758382024Q1 Reports: Sponsorship Director2024-02-26T20:59:00Z<p>ChrisCallisonBurch: /* Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee */</p>
<hr />
<div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
The responsibilities of the Sponsorship Director are:<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
For future sponsorship directors I recommend:<br />
* Hire an assistant to help with invoicing <br />
* Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
* Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br />
<br />
<br />
== Proposals adopted last year: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2024 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br />
<br />
<br />
== Sponsorship Booklet for 2024 Conferences ==<br />
<br />
I hired designers Kira Grennan <kira.grennan@gmail.com> and Jake Gingert <jakegingert@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event: Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: none<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Sponsor: Cohere<br />
** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br />
** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br />
** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br />
** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br />
** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br />
** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br />
** Silver: aiXplain, Duolingo, jenni.ai, Translated<br />
** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br />
** D&I: Amazon, RIKEN AIP<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br />
<br />
* EACL 2023: $54,300<br />
* ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br />
* EMNLP 2023: $481,600 (similar to EMNLP 2022)<br />
<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2024 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence", Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br />
<br />
As of February 26, 2024 we have secured the following confirmed sponsors.<br />
<br />
* Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br />
* Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br />
* Kensho - Platinum NAACL<br />
* Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br />
* LG AI Research - Diamond ACL<br />
* Capital One - Diamond NAACL<br />
* HITS gGmbH - D&I Champion for EACL<br />
* Babelscape - Bronze 2-pack for EACL and ACL<br />
* Ahrefs - Gold ACL<br />
* Two Sigma - Gold NAACL<br />
* Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
* Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
<br />
The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br />
<br />
Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=758372024Q1 Reports: Sponsorship Director2024-02-26T20:58:32Z<p>ChrisCallisonBurch: /* Duties of the Sponsorship Director */</p>
<hr />
<div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
The responsibilities of the Sponsorship Director are:<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
For future sponsorship directors I recommend:<br />
* Hire an assistant to help with invoicing <br />
* Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
* Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br />
<br />
<br />
== Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2024 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br />
<br />
<br />
== Sponsorship Booklet for 2024 Conferences ==<br />
<br />
I hired designers Kira Grennan <kira.grennan@gmail.com> and Jake Gingert <jakegingert@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event: Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: none<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Sponsor: Cohere<br />
** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br />
** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br />
** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br />
** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br />
** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br />
** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br />
** Silver: aiXplain, Duolingo, jenni.ai, Translated<br />
** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br />
** D&I: Amazon, RIKEN AIP<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br />
<br />
* EACL 2023: $54,300<br />
* ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br />
* EMNLP 2023: $481,600 (similar to EMNLP 2022)<br />
<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2024 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence", Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br />
<br />
As of February 26, 2024 we have secured the following confirmed sponsors.<br />
<br />
* Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br />
* Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br />
* Kensho - Platinum NAACL<br />
* Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br />
* LG AI Research - Diamond ACL<br />
* Capital One - Diamond NAACL<br />
* HITS gGmbH - D&I Champion for EACL<br />
* Babelscape - Bronze 2-pack for EACL and ACL<br />
* Ahrefs - Gold ACL<br />
* Two Sigma - Gold NAACL<br />
* Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
* Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
<br />
The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br />
<br />
Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=758362024Q1 Reports: Sponsorship Director2024-02-26T20:57:38Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
For future sponsorship directors I recommend:<br />
* Hire an assistant to help with invoicing <br />
* Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
* Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br />
<br />
<br />
== Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2024 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br />
<br />
<br />
== Sponsorship Booklet for 2024 Conferences ==<br />
<br />
I hired designers Kira Grennan <kira.grennan@gmail.com> and Jake Gingert <jakegingert@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event: Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: none<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Sponsor: Cohere<br />
** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br />
** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br />
** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br />
** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br />
** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br />
** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br />
** Silver: aiXplain, Duolingo, jenni.ai, Translated<br />
** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br />
** D&I: Amazon, RIKEN AIP<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br />
<br />
* EACL 2023: $54,300<br />
* ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br />
* EMNLP 2023: $481,600 (similar to EMNLP 2022)<br />
<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2024 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence", Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br />
<br />
As of February 26, 2024 we have secured the following confirmed sponsors.<br />
<br />
* Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br />
* Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br />
* Kensho - Platinum NAACL<br />
* Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br />
* LG AI Research - Diamond ACL<br />
* Capital One - Diamond NAACL<br />
* HITS gGmbH - D&I Champion for EACL<br />
* Babelscape - Bronze 2-pack for EACL and ACL<br />
* Ahrefs - Gold ACL<br />
* Two Sigma - Gold NAACL<br />
* Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
* Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
<br />
The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br />
<br />
Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=758352024Q1 Reports: Sponsorship Director2024-02-26T20:57:21Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
For future sponsorship directors I recommend:<br />
* Hire an assistant to help with invoicing <br />
* Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
* Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br />
<br />
<br />
== Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2024 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br />
<br />
<br />
== Sponsorship Booklet for 2024 Conferences ==<br />
<br />
I hired designers Kira Grennan <kira.grennan@gmail.com> and Jake Gingert <jakegingert@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event: Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: none<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Sponsor: Cohere<br />
** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br />
** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br />
** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br />
** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br />
** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br />
** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br />
** Silver: aiXplain, Duolingo, jenni.ai, Translated<br />
** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br />
** D&I: Amazon, RIKEN AIP<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br />
<br />
* EACL 2023: $54,300<br />
* ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br />
* EMNLP 2023: $481,600 (similar to $400,000 for EMNLP 2022)<br />
<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2024 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence", Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br />
<br />
As of February 26, 2024 we have secured the following confirmed sponsors.<br />
<br />
* Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br />
* Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br />
* Kensho - Platinum NAACL<br />
* Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br />
* LG AI Research - Diamond ACL<br />
* Capital One - Diamond NAACL<br />
* HITS gGmbH - D&I Champion for EACL<br />
* Babelscape - Bronze 2-pack for EACL and ACL<br />
* Ahrefs - Gold ACL<br />
* Two Sigma - Gold NAACL<br />
* Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
* Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
<br />
The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br />
<br />
Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=758342024Q1 Reports: Sponsorship Director2024-02-26T20:56:58Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
For future sponsorship directors I recommend:<br />
* Hire an assistant to help with invoicing <br />
* Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
* Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br />
<br />
<br />
== Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2024 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br />
<br />
<br />
== Sponsorship Booklet for 2024 Conferences ==<br />
<br />
I hired designers Kira Grennan <kira.grennan@gmail.com> and Jake Gingert <jakegingert@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event: Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: none<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Sponsor: Cohere<br />
** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br />
** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br />
** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br />
** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br />
** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br />
** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br />
** Silver: aiXplain, Duolingo, jenni.ai, Translated<br />
** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br />
** D&I: Amazon, RIKEN AIP<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br />
<br />
EACL 2023: $54,300<br />
ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br />
EMNLP 2023: $481,600 (similar to $400,000 for EMNLP 2022)<br />
<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2024 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence", Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br />
<br />
As of February 26, 2024 we have secured the following confirmed sponsors.<br />
<br />
* Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br />
* Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br />
* Kensho - Platinum NAACL<br />
* Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br />
* LG AI Research - Diamond ACL<br />
* Capital One - Diamond NAACL<br />
* HITS gGmbH - D&I Champion for EACL<br />
* Babelscape - Bronze 2-pack for EACL and ACL<br />
* Ahrefs - Gold ACL<br />
* Two Sigma - Gold NAACL<br />
* Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
* Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
<br />
The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br />
<br />
Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2024Q1_Reports:_Sponsorship_Director&diff=758332024Q1 Reports: Sponsorship Director2024-02-26T20:55:59Z<p>ChrisCallisonBurch: Created page with "This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is curre..."</p>
<hr />
<div>This is the 4th year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
For future sponsorship directors I recommend:<br />
* Hire an assistant to help with invoicing <br />
* Coordinate with the ACL Business Manager and ACL Treasurer to ability to view bank account, so that you and your assistant can verify when sponsors have paid their invoices. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* Tracking down unpaid invoices is currently not as organized as it could be. It can sometimes be difficult for us to confirm whether sponsors had paid their invoices.<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
* Although printed materials like the conference handbook are a good place for placing sponsor logos, they are difficult to coordinate since they must be printed in advance of the conference, and they rely on input from many parties including program co-chairs. The EMNLP 2023 conference handbook ended up not being printed and only available in digital form. I have decided to remove printed handbooks and flyers from the list of sponsorship perks that we advertise in the sponsorship brochure, and I suggested we phase them out.<br />
<br />
<br />
== Proposals Adopted this year: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
Seriously, the ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. Last year, we adpoted more conference-centric model. <br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2024 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I set the sponsorship rates for 2024. <br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
Last year, we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. For EACL 2023, Grammarly was the inaugural Welcome Event Sponsor for $25,500 (making it the largest sponsor of EACL). For ACL 2023, Cohere was the inaugural Welcome Event Sponsor for $75,000 (making it the largest sponsor of EACL).<br />
<br />
<br />
== Sponsorship Booklet for 2024 Conferences ==<br />
<br />
I hired designers Kira Grennan <kira.grennan@gmail.com> and Jake Gingert <jakegingert@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors. Note AACL opted to manage its own sponsorship, so I have no insights into it.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event: Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: none<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Sponsor: Cohere<br />
** Diamond: Apple, Google, IBM, Meta, Microsoft, Bloomberg, LivePerson<br />
** Platinum: Amazon, Baidu, ByteDance, DATAOCEAN AI, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs<br />
** Gold: Ant Group, Comcast, NEC, Tencent, JP Morgan<br />
** Silver: aiXplain, Alibaba, Bosch, Translated, Duolingo<br />
** Bronze: Adobe, Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, LivePerson, GTCOM, HPC AI TECH, King Salman Global Academy for the Arabic Language, Sony<br />
** Platinum: Ahrefs, Alibaba, Amazon, Baidu, ByteDance, Cohere, Megagon Labs, NEC<br />
** Gold: Ant Group, Bloomberg, Huawei, JP Morgan, SAP, Salesforce<br />
** Silver: aiXplain, Duolingo, jenni.ai, Translated<br />
** Bronze: Adobe, Adobe, Babelscape, Mercari, ModelBest, Nyonic<br />
** D&I: Amazon, RIKEN AIP<br />
<br />
The total sponsorship commitments for the ACL 202X conferences was $1,096,340. Additionally, we had $159,877 for workshop sponsorships and colocated conferences.<br />
<br />
EACL 2023: $54,300<br />
ACL 2023: $557,600 (up from $382,000 for ACL 2022)<br />
EMNLP 2023: $481,600 (similar to $400,000 for EMNLP 2022)<br />
<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2024 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: ASAPP, Accenture, Adobe, Ahrefs, Aleph Alpha, Alibaba, Amazon, Ant Group, Anthropic, Apple, BASF, Babelscape, Baidu, Bayer, Beyond Limits, Bloomberg, Bosch, ByteDance, Cambridge University Press , Capital One, Cisco, Cohere, Comcast, Company, Continental, DATAOCEAN AI, Databricks, DeepMind, Duolingo, Dyson, ETS, Fraunhoer, G-Research, GTCOM, Google Research, Grammarly, HLTCOE, HPC AI TECH, Huawei, IBM, JPMorgan, KLOA, Kaust, Kensho, King Salman Global Academy for the Arabic Language, LDC, LG AI Research, LinkedIn, LivePerson, Machine Learning Center of Excellence", Magic Data, Megagon Labs, Mercari, Merck, Meta, Microsoft, ModelBest, Mohamed bin Zayed University of Artificial Intelligence, NEC, Naver Labs, Nuance, Nyonic, OpenAI, RIKEN AIP, Reddit, SAP, SCAI, Salesforce, Schwarz Group, ServiceNow, Sony Group Corporation, Super.AI, TIAA, Telekom, Tencent, Tetrasoft Federal, Translated, Two Sigma, UCSC, VESSL AI, Weights and Biases, Zalando, aiXplain, jenni.ai, nyonic<br />
<br />
As of February 26, 2024 we have secured the following confirmed sponsors.<br />
<br />
* Apple - Gold NAACL, Diamond ACL, Diamond EMNLP<br />
* Baidu - Platinum 3 pack for 2024 ACL; EMNLP; NAACL<br />
* Kensho - Platinum NAACL<br />
* Bloomberg - Gold EACL, Gold NAACL, Diamond EMNLP<br />
* LG AI Research - Diamond ACL<br />
* Capital One - Diamond NAACL<br />
* HITS gGmbH - D&I Champion for EACL<br />
* Babelscape - Bronze 2-pack for EACL and ACL<br />
* Ahrefs - Gold ACL<br />
* Two Sigma - Gold NAACL<br />
* Megagon - Platinum 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
* Adobe - Bronze 4-pack for 2024 (ACL, EMNLP, NAACL and EACL)<br />
<br />
The total sponsorship commitments for the main conferences as of February 26, 2024 was the amount of $373,205. Additionally, we have $25,923 for workshop sponsorships.<br />
<br />
Note that the EACL 2024 sponsorship is likely to be substantially less than EACL 2023, since we did not secure a welcome event sponsor. <br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
I have requested that ACL President Emily Bender respond to Grammarly's request about adding a clause to withdraw from sponsorship if Russian individuals have papers published in our conference.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=756552023Q3 Reports: Sponsorship Director2023-07-11T20:41:45Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: None<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, <del>Flitto</del>, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
Note that Flitto withdrew after the sponsorship materials were printed. This miscommunication was in part my fault (CCB). Ways of rectifying it in the future would be: (1) re-confirm sponsorship commitments prior to printing conference materials, and (2) require payment prior to the conference (maybe for non-recurring sponsors). <br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsorship: Based on the arrangement between AACL and AFNLP (Asian Federation of Natural Language Processing), this year's joint conference, IJCNLP-AACL (2023), is organized by AFNLP. Therefore, the sponsorship fee goes directly to AFNLP, and I'm not tracking it in my role as the ACL Sponsorship Director.<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $832,740. Additionally, we have $64,115 for workshop sponsorships.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340<br />
* ACL 2023: $522,450<br />
* EMNLP 2023: $256,950<br />
* AACL 2023: N/A<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br />
<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=756542023Q3 Reports: Sponsorship Director2023-07-11T20:41:29Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: None<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, <del>Flitto</del>, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
Note that Flitto withdrew after the sponsorship materials were printed. This miscommunication was in part my fault (CCB). Ways of rectifying it in the future would be: (1) re-confirm sponsorship commitments prior to printing conference materials, and (2) require payment prior to the conference (maybe for non-recurring sponsors). <br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsorship: Based on the arrangement between AACL and AFNLP (Asian Federation of Natural Language Processing), this year's joint conference, IJCNLP-AACL (2023), is organized by AFNLP. Therefore, the sponsorship fee goes directly to AFNLP, and I'm not tracking it in my role as the ACL Sponsorship Director.<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $832,740. Additionally, we have $64,115 for workshop sponsorships.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340<br />
* ACL 2023: $522,450<br />
* EMNLP 2023: $256,950<br />
* AACL 2023: Unknown.<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br />
<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=Sponsorship_chair_duties&diff=75648Sponsorship chair duties2023-07-09T18:18:21Z<p>ChrisCallisonBurch: Updating the Sponsorship Chair Duties</p>
<hr />
<div>==Sponsorship Chair Duties==<br />
<br />
'''[[Conference_Handbook|Conference Handbook]] - Sponsorship Chair Duties''' <br />
<br />
* Communicate with the sponsors about how to exercise their benefits, which are:<br />
** Logos on conference banners<br />
** Logos on conference bags<br />
** Printed materials in conference bags<br />
** Logos and ads in printed handbook<br />
** Exhibiting space <br />
<br />
* Take responsibility for managing the sponsorship elements of the printed handbook, which means:<br />
** Collecting and arranging the sponsors’ printed ad.<br />
** Collecting and arranging the sponsors’ logos (in .eps or .pdf format) for the back of the handbook (don’t forget D&I sponsors)<br />
** Coordinating with whoever the General Chair designates as in charge of the handbook on dates, formats (color, size, etc). <br />
** Be aware that printers have hard deadlines, so communicating a sufficiently earlier deadline for sponsors to send their materials is important.<br />
<br />
* Create an exhibition guide for the exhibiting sponsors, and distribute it 2 months before the conference. This should be done in coordination with the ACL Business Manager and the conference site POC. This should include:<br />
** What the size of each exhibition space will be <br />
** What materials will be provided (this could be as simple as tables, chairs and pasteboards, or as complicated as the ACL’s shell schemes which add $$$$ to the conference budget)<br />
** What the sponsors are allowed to bring (e.g. Facebook will want to rent furniture and build a shell - does the conference venue allow this? If so, does it limit to particular vendors)<br />
** What the setup and teardown times will be.<br />
** Where they should ship materials to, and what date window should the materials arrive in (helps to have a shipping label that they print out – doesn’t need to be pre-paid). <br />
** Include instructions to mark the outside of the boxes as “For conference bags” for materials they want us to put in the conference bags.<br />
** Set times when the exhibition booths should be staffed. Typically this is the full time that the conference is going on.<br />
** If the exhibition hall is unlocked during non-staffed hours, you should arrange a locked storage space for companies to put their booth materials, and arrange for a person to have the key to lock and unlock it at designated times (probably good to give their telephone number to sponsors upon arrival). <br />
** Much of this information requires input from he local organizers, so the Sponsorship Chair should be a local or should coordinate closely with them.<br />
<br />
* Communicating instructions to sponsors on how to get their complimentary registrations.<br />
** If you are using YesEvents to manage the conference registration, they can help generate codes for the sponsors (be sure to CC the ACL Business Manager).<br />
** If you’re using another conference registration company, then they should be able to generate codes for complimentary registrations or tell you what the procedure is for having sponsors collect their complimentary registrations<br />
** There are two types of complimentary registrations: <br />
(1) Full conference registrations + tutorials + workshops for the companies’ researchers, <br />
(2) Registrations for 2 company representatives per day to staff the exhibition booths. This registration types typically does not include the scientific content, or the social events. Providing a way for companies to purchase extra tickets to the social events would be good.<br />
<br />
* Communicating the conference program schedule to the sponsors. This should include<br />
** As early as is known, the starting and ending times of the conference program each day. Some sponsors like to host their own social events. They should be ** Companies like to know what papers are being presented by their researchers. Having the program co-chairs generate such a list is useful (can be done via email addresses or affiliation of accepted papers authors).<br />
** Send the companies the full talk schedules when it is available.<br />
** Liaising between companies and the people who are running the virtual component of the conference.<br />
** For virtual exhibitors, the program committee should pick a few 2- hour blocks when the virtual exhibits should be open. These hours should be communicated to the virtual participants and to the virtual sponsors. I recommend setting the virtual exhibition hours to be the same as the virtual poster sessions.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=756472023Q3 Reports: Sponsorship Director2023-07-09T17:38:22Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: None<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, <del>Flitto</del>, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
Note that Flitto withdrew after the sponsorship materials were printed. This miscommunication was in part my fault (CCB). Ways of rectifying it in the future would be: (1) re-confirm sponsorship commitments prior to printing conference materials, and (2) require payment prior to the conference (maybe for non-recurring sponsors). <br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsors:<br />
** None<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $832,740. Additionally, we have $64,115 for workshop sponsorships.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340<br />
* ACL 2023: $522,450<br />
* EMNLP 2023: $256,950<br />
* AACL 2023: $0<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br />
<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=756122023Q3 Reports: Sponsorship Director2023-07-03T00:36:47Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: None<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, Flitto, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsors:<br />
** None<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $852,740. Additionally, we have $64,115 for workshop sponsorships.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340<br />
* ACL 2023: $542,450<br />
* EMNLP 2023: $256,950<br />
* AACL 2023: $0<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br />
<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=756112023Q3 Reports: Sponsorship Director2023-07-03T00:36:34Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: None<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, Flitto, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsors:<br />
** None<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $852,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340<br />
* ACL 2023: $542,450<br />
* EMNLP 2023: $256,950<br />
* AACL 2023: $0<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br />
<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=756102023Q3 Reports: Sponsorship Director2023-07-03T00:36:01Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: None<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, Flitto, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsors:<br />
** None<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $852,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340.00<br />
* ACL 2023: $542,450.00<br />
* EMNLP 2023: $256,950.00<br />
* AACL 2023: $0<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br />
<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=755912023Q3 Reports: Sponsorship Director2023-07-01T22:33:06Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: None<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsors:<br />
** None<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340.00<br />
* ACL 2023: $532,450.00<br />
* EMNLP 2023: $256,950.00<br />
* AACL 2023: $0<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br />
<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=755902023Q3 Reports: Sponsorship Director2023-07-01T22:32:56Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: _None_<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsors:<br />
** None<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340.00<br />
* ACL 2023: $532,450.00<br />
* EMNLP 2023: $256,950.00<br />
* AACL 2023: $0<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br />
<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=755892023Q3 Reports: Sponsorship Director2023-07-01T22:32:39Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: None<br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsors:<br />
** None<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340.00<br />
* ACL 2023: $532,450.00<br />
* EMNLP 2023: $256,950.00<br />
* AACL 2023: $0<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br />
<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=755882023Q3 Reports: Sponsorship Director2023-07-01T18:35:52Z<p>ChrisCallisonBurch: /* Action items for ACL */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: <br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsors:<br />
** None<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340.00<br />
* ACL 2023: $532,450.00<br />
* EMNLP 2023: $256,950.00<br />
* AACL 2023: $0<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee. (This may have happened in the Exec meeting, but wasn't communicated to me.)<br />
<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=755872023Q3 Reports: Sponsorship Director2023-07-01T18:35:24Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: <br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsors:<br />
** None<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $64,115 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340.00<br />
* ACL 2023: $532,450.00<br />
* EMNLP 2023: $256,950.00<br />
* AACL 2023: $0<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee.<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=755862023Q3 Reports: Sponsorship Director2023-07-01T18:34:58Z<p>ChrisCallisonBurch: /* Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1, 2023.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Grammarly<br />
** Diamond: LivePerson<br />
** Platinum: Amazon, Bloomberg<br />
** Gold: <br />
** Silver: Duolingo<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* ACL 2023 Sponsors:<br />
** Welcome Event Sponsor (new category): Cohere<br />
** Diamond: Apple, Bloomberg, Google, IBM, LivePerson, Meta, Microsoft<br />
** Platinum: Amazon, Baidu, ByteDance, DeepMind, Grammarly, Huawei, Kaust, Megagon Labs, Speechocean<br />
** Gold: Ant Group, Comcast, JP Morgan Chase, NEC, Tencent<br />
** Silver: aiXplain, Alibaba, Bosch, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape, ServiceNow<br />
** D&I: Amazon, LivePerson, DeepMind<br />
<br />
Pending: Flitto. Due to a miscommunication (my fault), Flitto was branded as a Platinum sponsor, but the company might be Gold.<br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsors:<br />
** None<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $842,740. Additionally, we have $XXX for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023: $53,340.00<br />
* ACL 2023: $532,450.00<br />
* EMNLP 2023: $256,950.00<br />
* AACL 2023: $0<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee.<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q3_Reports:_Sponsorship_Director&diff=755852023Q3 Reports: Sponsorship Director2023-07-01T18:20:27Z<p>ChrisCallisonBurch: Created page with "This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is cur..."</p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference, and Cohere has signed on as the Welcome Sponsor for the ACL conference. We are excited to feature these company at the welcome events! Jennifer Rachford worked with the companies for branding at the events.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2023 Conferences ==<br />
<br />
Our 2023 conferences secured the following confirmed sponsors, as of July 1.<br />
<br />
<br />
* EACL 2023 Sponsors:<br />
** Diamond: <br />
** Platinum:<br />
** Gold: <br />
** Silver: <br />
** Bronze: <br />
** D&I: <br />
<br />
* ACL 2023 Sponsors:<br />
** Diamond: <br />
** Platinum:<br />
** Gold: <br />
** Silver: <br />
** Bronze: <br />
** D&I: <br />
<br />
* EMNLP 2023 Sponsors:<br />
** Diamond: Apple, Google, GTCOM, LivePerson<br />
** Platinum: Alibaba, Amazon, Baidu, ByteDance, Megagon Labs, NEC<br />
** Gold: Ant Group, JPMorgan JP Morgan Chase & Co.<br />
** Silver: aiXplain, Duolingo, Translated<br />
** Bronze: Adobe, Babelscape<br />
** D&I: Amazon<br />
<br />
* AACL 2023 Sponsors:<br />
** None<br />
<br />
<br />
<br />
The total sponsorship commitments for the ACL 2023 conferences was $XXX. Additionally, we have $XXX for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* EACL 2023<br />
* ACL 2023: $XXX<br />
* AACL 2022: $XXX <br />
* EMNLP 2022: $XXX<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action items for ACL ==<br />
<br />
1. Vote on the proposed reorganization of the ACL Sponsorship Committee.<br />
2. I believe that my term as Sponsorship Chair is officially done, since it was created as a three year position. I'd be happy to serve another term if you want to reappoint me. Also, you might consider appointing an understudy, so that we can hand it off to someone else. Alternately, this role might be something that you should hire someone to do.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=755842023Q1 Reports: Sponsorship Director2023-07-01T18:03:20Z<p>ChrisCallisonBurch: </p>
<hr />
<div>This is the third year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $382,000<br />
* NAACL 2022: $278,000 <br />
* EMNLP 2022: $400,000<br />
* AACL 2022: $34,000<br />
(Note that this leaves around $78,000 unassigned, possibly due to mis-assignment of multipacks, or exhibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
<br />
* Adobe - Bronze 3-pack <br />
* Alibaba - ACL at Silver-level, and EMNLP at Platinum-level<br />
* Apple - ACL + EMNLP Diamond 2-pack<br />
* Babelscape - Bronze 3-pack<br />
* Baidu - ACL+EMNLP Platinum 2-pack<br />
* Comcast - ACL Gold<br />
* Duolingo - Silver 3 pack<br />
* Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br />
* Huawei - ACL Platinum<br />
* LivePerson - Diamond 3 pack <br />
* Megagon Labs - ACL + EMNLP Platinum 2-pack<br />
* Microsoft - ACL Diamond<br />
* ServiceNow - ACL Bronze<br />
<br />
<br />
<br />
The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=754092023Q1 Reports: Sponsorship Director2023-02-21T11:32:22Z<p>ChrisCallisonBurch: /* Sponsors for 2022 Conferences */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $382,000<br />
* NAACL 2022: $278,000 <br />
* EMNLP 2022: $400,000<br />
* AACL 2022: $34,000<br />
(Note that this leaves around $78,000 unassigned, possibly due to mis-assignment of multipacks, or exhibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
<br />
* Adobe - Bronze 3-pack <br />
* Alibaba - ACL at Silver-level, and EMNLP at Platinum-level<br />
* Apple - ACL + EMNLP Diamond 2-pack<br />
* Babelscape - Bronze 3-pack<br />
* Baidu - ACL+EMNLP Platinum 2-pack<br />
* Comcast - ACL Gold<br />
* Duolingo - Silver 3 pack<br />
* Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br />
* Huawei - ACL Platinum<br />
* LivePerson - Diamond 3 pack <br />
* Megagon Labs - ACL + EMNLP Platinum 2-pack<br />
* Microsoft - ACL Diamond<br />
* ServiceNow - ACL Bronze<br />
<br />
<br />
<br />
The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=754082023Q1 Reports: Sponsorship Director2023-02-21T11:03:59Z<p>ChrisCallisonBurch: /* Current Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $381,660<br />
* NAACL 2022: $277,545 <br />
* EMNLP 2022: $400,040<br />
* AACL 2022: $33,880<br />
(Note that this leaves $79,155 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
<br />
* Adobe - Bronze 3-pack <br />
* Alibaba - ACL at Silver-level, and EMNLP at Platinum-level<br />
* Apple - ACL + EMNLP Diamond 2-pack<br />
* Babelscape - Bronze 3-pack<br />
* Baidu - ACL+EMNLP Platinum 2-pack<br />
* Comcast - ACL Gold<br />
* Duolingo - Silver 3 pack<br />
* Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br />
* Huawei - ACL Platinum<br />
* LivePerson - Diamond 3 pack <br />
* Megagon Labs - ACL + EMNLP Platinum 2-pack<br />
* Microsoft - ACL Diamond<br />
* ServiceNow - ACL Bronze<br />
<br />
<br />
<br />
The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=754072023Q1 Reports: Sponsorship Director2023-02-21T11:02:54Z<p>ChrisCallisonBurch: /* Sponsors for 2022 Conferences */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $381,660<br />
* NAACL 2022: $277,545 <br />
* EMNLP 2022: $400,040<br />
* AACL 2022: $33,880<br />
(Note that this leaves $79,155 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
<br />
* Adobe - Bronze 3-pack <br />
* Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br />
* Apple - ACL + EMNLP Diamond 2-pack<br />
* Babelscape - Bronze 3-pack<br />
* Baidu - ACL+EMNLP Platinum 2-pack<br />
* Comcast - ACL Gold<br />
* Duolingo - Silver 3 pack<br />
* Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br />
* Huawei - ACL Platinum<br />
* LivePerson - Diamond 3 pack <br />
* Megagon Labs - ACL + EMNLP Platinum 2-pack<br />
* Microsoft - ACL Diamond<br />
* ServiceNow - ACL Bronze<br />
<br />
<br />
<br />
The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=754032023Q1 Reports: Sponsorship Director2023-02-21T02:49:04Z<p>ChrisCallisonBurch: /* Pain Points from Last Year */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
There were several pain points for my role as Sponsorship Director last year. <br />
<br />
* There was no way for me to confirm sponsors had paid their invoices, since I don’t have ability to view bank account<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. We should develop a procedure for how to process reimbursements. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. The ACL should track their balances. <br />
* Only Priscilla was able to process credit card payments. It would be good if we could transition this to Jenn and/or to Lily Hoot.<br />
* Several companies asked for a Sponsorship agreement. It would be good for the ACL to draft a standard sponsorship agreement.<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $381,660<br />
* NAACL 2022: $257,295 <br />
* EMNLP 2022: $397,040<br />
* AACL 2022: $33,880<br />
(Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
<br />
* Adobe - Bronze 3-pack <br />
* Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br />
* Apple - ACL + EMNLP Diamond 2-pack<br />
* Babelscape - Bronze 3-pack<br />
* Baidu - ACL+EMNLP Platinum 2-pack<br />
* Comcast - ACL Gold<br />
* Duolingo - Silver 3 pack<br />
* Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br />
* Huawei - ACL Platinum<br />
* LivePerson - Diamond 3 pack <br />
* Megagon Labs - ACL + EMNLP Platinum 2-pack<br />
* Microsoft - ACL Diamond<br />
* ServiceNow - ACL Bronze<br />
<br />
<br />
<br />
The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=754022023Q1 Reports: Sponsorship Director2023-02-21T02:45:56Z<p>ChrisCallisonBurch: /* Proposal: Reconfigure the ACL Sponsorship Committee */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $381,660<br />
* NAACL 2022: $257,295 <br />
* EMNLP 2022: $397,040<br />
* AACL 2022: $33,880<br />
(Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
<br />
* Adobe - Bronze 3-pack <br />
* Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br />
* Apple - ACL + EMNLP Diamond 2-pack<br />
* Babelscape - Bronze 3-pack<br />
* Baidu - ACL+EMNLP Platinum 2-pack<br />
* Comcast - ACL Gold<br />
* Duolingo - Silver 3 pack<br />
* Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br />
* Huawei - ACL Platinum<br />
* LivePerson - Diamond 3 pack <br />
* Megagon Labs - ACL + EMNLP Platinum 2-pack<br />
* Microsoft - ACL Diamond<br />
* ServiceNow - ACL Bronze<br />
<br />
<br />
<br />
The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=754012023Q1 Reports: Sponsorship Director2023-02-21T02:45:35Z<p>ChrisCallisonBurch: /* ACL Sponsorship Committee */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== Proposal: Reconfigure the ACL Sponsorship Committee ==<br />
<br />
Here are details about the current [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $381,660<br />
* NAACL 2022: $257,295 <br />
* EMNLP 2022: $397,040<br />
* AACL 2022: $33,880<br />
(Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
<br />
* Adobe - Bronze 3-pack <br />
* Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br />
* Apple - ACL + EMNLP Diamond 2-pack<br />
* Babelscape - Bronze 3-pack<br />
* Baidu - ACL+EMNLP Platinum 2-pack<br />
* Comcast - ACL Gold<br />
* Duolingo - Silver 3 pack<br />
* Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br />
* Huawei - ACL Platinum<br />
* LivePerson - Diamond 3 pack <br />
* Megagon Labs - ACL + EMNLP Platinum 2-pack<br />
* Microsoft - ACL Diamond<br />
* ServiceNow - ACL Bronze<br />
<br />
<br />
<br />
The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=754002023Q1 Reports: Sponsorship Director2023-02-21T02:44:54Z<p>ChrisCallisonBurch: /* Duties of the Sponsorship Director */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which currently consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. (See proposal below).<br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $381,660<br />
* NAACL 2022: $257,295 <br />
* EMNLP 2022: $397,040<br />
* AACL 2022: $33,880<br />
(Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
<br />
* Adobe - Bronze 3-pack <br />
* Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br />
* Apple - ACL + EMNLP Diamond 2-pack<br />
* Babelscape - Bronze 3-pack<br />
* Baidu - ACL+EMNLP Platinum 2-pack<br />
* Comcast - ACL Gold<br />
* Duolingo - Silver 3 pack<br />
* Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br />
* Huawei - ACL Platinum<br />
* LivePerson - Diamond 3 pack <br />
* Megagon Labs - ACL + EMNLP Platinum 2-pack<br />
* Microsoft - ACL Diamond<br />
* ServiceNow - ACL Bronze<br />
<br />
<br />
<br />
The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753992023Q1 Reports: Sponsorship Director2023-02-21T02:44:17Z<p>ChrisCallisonBurch: /* Duties of the Sponsorship Director */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate the efforts of the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $381,660<br />
* NAACL 2022: $257,295 <br />
* EMNLP 2022: $397,040<br />
* AACL 2022: $33,880<br />
(Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
<br />
* Adobe - Bronze 3-pack <br />
* Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br />
* Apple - ACL + EMNLP Diamond 2-pack<br />
* Babelscape - Bronze 3-pack<br />
* Baidu - ACL+EMNLP Platinum 2-pack<br />
* Comcast - ACL Gold<br />
* Duolingo - Silver 3 pack<br />
* Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br />
* Huawei - ACL Platinum<br />
* LivePerson - Diamond 3 pack <br />
* Megagon Labs - ACL + EMNLP Platinum 2-pack<br />
* Microsoft - ACL Diamond<br />
* ServiceNow - ACL Bronze<br />
<br />
<br />
<br />
The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753982023Q1 Reports: Sponsorship Director2023-02-21T02:43:58Z<p>ChrisCallisonBurch: /* Duties of the Sponsorship Director */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space, printed ads in the handbook and flyers in the conference handbag<br />
* Coordinate with the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $381,660<br />
* NAACL 2022: $257,295 <br />
* EMNLP 2022: $397,040<br />
* AACL 2022: $33,880<br />
(Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
<br />
* Adobe - Bronze 3-pack <br />
* Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br />
* Apple - ACL + EMNLP Diamond 2-pack<br />
* Babelscape - Bronze 3-pack<br />
* Baidu - ACL+EMNLP Platinum 2-pack<br />
* Comcast - ACL Gold<br />
* Duolingo - Silver 3 pack<br />
* Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br />
* Huawei - ACL Platinum<br />
* LivePerson - Diamond 3 pack <br />
* Megagon Labs - ACL + EMNLP Platinum 2-pack<br />
* Microsoft - ACL Diamond<br />
* ServiceNow - ACL Bronze<br />
<br />
<br />
<br />
The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753972023Q1 Reports: Sponsorship Director2023-02-21T02:42:52Z<p>ChrisCallisonBurch: /* Current Sponsors for 2023 Conferences */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $381,660<br />
* NAACL 2022: $257,295 <br />
* EMNLP 2022: $397,040<br />
* AACL 2022: $33,880<br />
(Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
We have reached out to the following companies soliciting their sponsorship: Adept, Adobe, aiXplain, Alibaba, Amazon, Anthropic, Apple, ASAPP, Babelscape, Baidu, Beyond Limits, Bloomberg, Borealis, Bosch, ByteDance, CAIR, Cambridge University Press, Character.ai, Citadel and Citadel Securities, Cohere.ai, Colossal-AI/HPC-AI, Comcast, DeepMind, DeepMind, Defined.ai, Duolingo, ETS, Flitto, G-Research, Google, Grammarly, GTCOM, HLTCOE, IBM, iflytech, Kensho, KLOA, Kuaishou, Layer 6, lenovo, LinkedIn, LivePerson, Magic Data, Megagon, Meituan, Meta, Microsoft, Naver Labs, Netease, Nuance, OpenAI, Overleaf, Reddit, Relativity, SAP, ServiceNow, TIAA, vector institute, Xiaohongshu, Xiaomi, Zhihu.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
<br />
* Adobe - Bronze 3-pack <br />
* Alibaba - ACL at Silver-level, and EMNLP at Platinum-level (15% discount)<br />
* Apple - ACL + EMNLP Diamond 2-pack<br />
* Babelscape - Bronze 3-pack<br />
* Baidu - ACL+EMNLP Platinum 2-pack<br />
* Comcast - ACL Gold<br />
* Duolingo - Silver 3 pack<br />
* Grammarly - EACL Welcome Event Sponsor and ACL Platinum Sponsor<br />
* Huawei - ACL Platinum<br />
* LivePerson - Diamond 3 pack <br />
* Megagon Labs - ACL + EMNLP Platinum 2-pack<br />
* Microsoft - ACL Diamond<br />
* ServiceNow - ACL Bronze<br />
<br />
<br />
<br />
The total sponsorship commitments for the main conferences as of Feb 20, 2023 was the amount of $332,480. Additionally, we have $15,840 for workshop sponsorships.<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1J7ytfi8JTrVg6u34qY7ukwM6uNbjV4iqHayuXTuNlkU/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753962023Q1 Reports: Sponsorship Director2023-02-21T02:36:20Z<p>ChrisCallisonBurch: /* Sponsors for 2022 Conferences */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
** D&I: DeepMind, Microsoft, G-Research<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
** D&I: Microsoft, G-Research<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
** D&I: Microsoft<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
** D&I: Microsoft, Google, New York University Abu Dhabi<br />
<br />
The total sponsorship commitments for the ACL 2022 conferences was $1,172,280, not including the EMNLP Destination Sponsorship. Additionally, we have $176,750 for workshop sponsorships and colocated conferences.<br />
<br />
An approximate breakdown per conference was:<br />
<br />
* ACL 2022: $381,660<br />
* NAACL 2022: $257,295 <br />
* EMNLP 2022: $397,040<br />
* AACL 2022: $33,880<br />
(Note that this leaves $102,405 unassigned, possibly due to misassignment of multipacks, or exibitor days).<br />
<br />
I used [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753952023Q1 Reports: Sponsorship Director2023-02-21T02:30:07Z<p>ChrisCallisonBurch: /* Sponsors for 2022 Conferences */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond: GTCOM, LivePerson<br />
** Platinum: Baidu<br />
** Gold: Bloomberg<br />
** Bronze: Adobe<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
<br />
* D&I Sponsorship: <br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753942023Q1 Reports: Sponsorship Director2023-02-21T02:28:54Z<p>ChrisCallisonBurch: /* Sponsors for 2022 Conferences */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond:<br />
** Platinum:<br />
** Gold:<br />
** Silver:<br />
** Bronze:<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Destination Sponsor: Abu Dhabi Convention and Exhibition Bureau<br />
** Diamond: Amazon, Apple, Bloomberg, Google, Meta, Mohamed bin Zayed University of Artificial Intelligence, New York University Abu Dhabi<br />
** Platinum: Baidu, ByteDance, Megagon, Microsoft, SCAI, Tetrasoft Federal<br />
** Gold: Beyond Limits, Cohere.ai, Huawei, ServiceNow, Technology Innovation Institute (TII) in Abu Dhabi<br />
** Silver: Duolingo, Naver Labs, Translated<br />
** Bronze: aiXplain, Babelscape, CAIR, Grammarly, HLTCOE, NEC Laboratories Europe<br />
<br />
* D&I Sponsorship: <br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753932023Q1 Reports: Sponsorship Director2023-02-21T02:25:47Z<p>ChrisCallisonBurch: /* Sponsors for 2022 Conferences */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond: Amazon, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Apple, Kensho, Reveal Data, ByteDance, Grammarly, Megagon, Microsoft<br />
** Gold: Cohere.ai, G-Research, Relativity, ServiceNow, ETS, OpenAI, TIAA, Two Sigma<br />
** Silver: Magic Data, ASAPP, Duolingo<br />
** Bronze: Adobe, Babelscape, aiXplain, HLTCOE, LinkedIn, Rakuten<br />
<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond:<br />
** Platinum:<br />
** Gold:<br />
** Silver:<br />
** Bronze:<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Diamond:<br />
** Platinum:<br />
** Gold:<br />
** Silver:<br />
** Bronze:<br />
<br />
* D&I Sponsorship: <br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753922023Q1 Reports: Sponsorship Director2023-02-21T02:22:40Z<p>ChrisCallisonBurch: /* Sponsors for 2022 Conferences */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL 2022 Sponsors:<br />
** Diamond: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver: ASAPP, Duolingo, Naver Labs<br />
** Bronze: Adobe, Babelscape, Spotify<br />
<br />
<br />
* NAACL 2022 Sponsors:<br />
** Diamond:<br />
** Platinum:<br />
** Gold:<br />
** Silver:<br />
** Bronze:<br />
<br />
<br />
* AACL 2022 Sponsors:<br />
** Diamond:<br />
** Platinum:<br />
** Gold:<br />
** Silver:<br />
** Bronze:<br />
<br />
<br />
* EMNLP 2022 Sponsors:<br />
** Diamond:<br />
** Platinum:<br />
** Gold:<br />
** Silver:<br />
** Bronze:<br />
<br />
* D&I Sponsorship: <br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753912023Q1 Reports: Sponsorship Director2023-02-21T02:21:24Z<p>ChrisCallisonBurch: </p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Sponsors for 2022 Conferences ==<br />
<br />
Our 2022 conferences secured the following confirmed sponsors.<br />
* ACL:<br />
** Diamond Sponsors: Amazon, Apple, Bloomberg, Google, LivePerson, Meta<br />
** Platinum Sponsors: Baidu, ByteDance, DeepMind, Grammarly, GTCOM, IBM, Megagon, Microsoft<br />
** Gold Sponsors: Alibaba, Bosch, Cohere.ai, G-Research, Relativity, ServiceNow<br />
** Silver Sponsors: ASAPP, Duolingo, Naver Labs<br />
** Bronze Sponsors: Adobe, Babelscape, Spotify<br />
<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753902023Q1 Reports: Sponsorship Director2023-02-21T02:16:37Z<p>ChrisCallisonBurch: /* ACL Sponsorship Committee */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role. Here are my suggestions for [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753892023Q1 Reports: Sponsorship Director2023-02-21T02:16:02Z<p>ChrisCallisonBurch: /* Duties of the Sponsorship Director */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with the conference sponsorship chairs <br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role.<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753882023Q1 Reports: Sponsorship Director2023-02-21T02:15:26Z<p>ChrisCallisonBurch: /* Duties of the Sponsorship Director */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with the conference sponsorship chairs about [https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing| the conference sponsorship chairs duties].<br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role.<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753872023Q1 Reports: Sponsorship Director2023-02-21T02:14:56Z<p>ChrisCallisonBurch: /* Duties of the Sponsorship Director */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a relatively new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with the conference sponsorship chairs about [the conference sponsorship chairs duties](https://docs.google.com/document/d/1i6DSInSR8MimdMuwAE1hDR-6gvQvX4zApjkUGJSGpP8/edit?usp=sharing).<br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role.<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753862023Q1 Reports: Sponsorship Director2023-02-21T02:12:21Z<p>ChrisCallisonBurch: </p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with web admins fo each conference to post logos/URLs of sponsors when they agree to sponsor the conference<br />
* Help establish policies relating to sponsorship and streamline the process of sponsorship<br />
* Currently the Sponsorship Director helps oversee sponsorship for *ACL conferences only. In the future, it may be useful to help provide guidance for workshops or SIGs as well.<br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
** logos and links on conference websites <br />
** logos and promotional materials in printed conference materials<br />
** space for exhibition displays at the in-person conference<br />
** online options for virtual exhibitions<br />
** scheduling exhibition time in the conference program so that companies know when to staff their booths<br />
** complementary registration for the correct number of company's employees <br />
* etc.<br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role.<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for ACL ==<br />
<br />
Vote on the proposed reorganization of the ACL Sponsorship Committee.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753852023Q1 Reports: Sponsorship Director2023-02-21T02:11:33Z<p>ChrisCallisonBurch: /* ACL Sponsorship Committee */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with web admins fo each conference to post logos/URLs of sponsors when they agree to sponsor the conference<br />
* Help establish policies relating to sponsorship and streamline the process of sponsorship<br />
* Currently the Sponsorship Director helps oversee sponsorship for *ACL conferences only. In the future, it may be useful to help provide guidance for workshops or SIGs as well.<br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
** logos and links on conference websites <br />
** logos and promotional materials in printed conference materials<br />
** space for exhibition displays at the in-person conference<br />
** online options for virtual exhibitions<br />
** scheduling exhibition time in the conference program so that companies know when to staff their booths<br />
** complementary registration for the correct number of company's employees <br />
* etc.<br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
<br />
This composition of the sponsorship committee would make it clearer what the duties of the committee members are. Currently, the ACL Sponsorship Committee members aside from the sponsorship director and business manager play very little role.<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for regional chapters, SIGDAT ==<br />
<br />
At the start of each year, please pick a representative for your chapter to serve a 2 year term. Ideally we'll have 2 reps from each group serving staggered 2 year terms.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753842023Q1 Reports: Sponsorship Director2023-02-21T02:10:39Z<p>ChrisCallisonBurch: /* ACL Sponsorship Committee */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with web admins fo each conference to post logos/URLs of sponsors when they agree to sponsor the conference<br />
* Help establish policies relating to sponsorship and streamline the process of sponsorship<br />
* Currently the Sponsorship Director helps oversee sponsorship for *ACL conferences only. In the future, it may be useful to help provide guidance for workshops or SIGs as well.<br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
** logos and links on conference websites <br />
** logos and promotional materials in printed conference materials<br />
** space for exhibition displays at the in-person conference<br />
** online options for virtual exhibitions<br />
** scheduling exhibition time in the conference program so that companies know when to staff their booths<br />
** complementary registration for the correct number of company's employees <br />
* etc.<br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
The ACL Sponsorship Committee is supposed to consist of the ACL Sponsorship Director, the ACL Business Manager, two representatives from each local chapter, and two from SIGDAT. I suggest that the ACL Exec changes this to be a more conference-centric model. I recommend that the ACL Sponsorship Committee be changed to be:<br />
* The ACL Sponsorship Director<br />
* The ACL Business Manager<br />
* 2 Sponsorship Chair for each conference, appointed by the general chair in consolation with the chapter boards and SIGDAT <br />
<br />
I recommend that the sponsorship chairs be a 2-conference cycle, with each chair serving for 2 instance of the conference, once as the junior chair and once as the senior chair (who trains the next junior chair).<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for regional chapters, SIGDAT ==<br />
<br />
At the start of each year, please pick a representative for your chapter to serve a 2 year term. Ideally we'll have 2 reps from each group serving staggered 2 year terms.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753832023Q1 Reports: Sponsorship Director2023-02-21T02:06:36Z<p>ChrisCallisonBurch: /* Action Needed From ACL Exec */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with web admins fo each conference to post logos/URLs of sponsors when they agree to sponsor the conference<br />
* Help establish policies relating to sponsorship and streamline the process of sponsorship<br />
* Currently the Sponsorship Director helps oversee sponsorship for *ACL conferences only. In the future, it may be useful to help provide guidance for workshops or SIGs as well.<br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
** logos and links on conference websites <br />
** logos and promotional materials in printed conference materials<br />
** space for exhibition displays at the in-person conference<br />
** online options for virtual exhibitions<br />
** scheduling exhibition time in the conference program so that companies know when to staff their booths<br />
** complementary registration for the correct number of company's employees <br />
* etc.<br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Pain Points from Last Year ==<br />
<br />
<br />
* Confirmation of payment (Lily and Chris don’t have ability to view bank account, so cannot confirm which sponsors have paid their invoices)<br />
* For workshops that raised sponsorship funds, it took the ACL a very long time to reimburse the organizers for any expenses that they incurred. <br />
* For SIGs that raised sponsorship funds, we weren't able to communicate whether they had a balance in their shadow account. <br />
* Only Priscilla was able to process credit card payments – can we set up Lily with being able to process credit card payments via phone call, or via an online payment system?<br />
* Can we create a Standard Sponsorship agreement for companies who ask for it?<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
TODO update:<br />
<br />
The ACL Sponsorship Committee currently consists of:<br />
* Chris Callison-Burch <ccb@cis.upenn.edu> - ACL Sponsorship Director<br />
* Jennifer Rachford <acl.rachford@gmail.com> - ACL Business Manager<br />
* Chin-Yew Lin <cyl@microsoft.com> - Sponsorship Chair for SIGDAT<br />
* XXX- Sponshorship Chair for EACL chapter<br />
* Akiko Aizawa <aizawa@nii.ac.jp> - Sponsorship Chair for AACL chapter<br />
* Mohit Bansal <mbansal@cs.unc.edu> - Sponsorship Chair for NAACL chapter<br />
* Ves Stoyanov <ves@fb.com> - Sponsorship Chair for NAACL chapter<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for regional chapters, SIGDAT ==<br />
<br />
At the start of each year, please pick a representative for your chapter to serve a 2 year term. Ideally we'll have 2 reps from each group serving staggered 2 year terms.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753822023Q1 Reports: Sponsorship Director2023-02-21T02:03:23Z<p>ChrisCallisonBurch: /* Sponsorship Booklet for 2023 Conferences */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with web admins fo each conference to post logos/URLs of sponsors when they agree to sponsor the conference<br />
* Help establish policies relating to sponsorship and streamline the process of sponsorship<br />
* Currently the Sponsorship Director helps oversee sponsorship for *ACL conferences only. In the future, it may be useful to help provide guidance for workshops or SIGs as well.<br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
** logos and links on conference websites <br />
** logos and promotional materials in printed conference materials<br />
** space for exhibition displays at the in-person conference<br />
** online options for virtual exhibitions<br />
** scheduling exhibition time in the conference program so that companies know when to staff their booths<br />
** complementary registration for the correct number of company's employees <br />
* etc.<br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Action Needed From ACL Exec ==<br />
<br />
(Carried forward from last year)<br />
<br />
Since we have not yet hired a replacement business manager, we need to decide on the following:<br />
<br />
* What is the new address of the ACL? Previously, we used Priscilla's address (209 N. Eighth Street, Stroudsburg, Pennsylvania 18360 USA).<br />
* Who in the organization should process credit card payments?<br />
* Who in the organization should be the point of contact for purchase orders (another mechanism by which sponsors pay us)? I have done this for now.<br />
* Who in the organization can verify that payments have made by sponsors? It may be helpful to grant me and future Sponsorship Directors read-only access to the ACL bank account.<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
TODO update:<br />
<br />
The ACL Sponsorship Committee currently consists of:<br />
* Chris Callison-Burch <ccb@cis.upenn.edu> - ACL Sponsorship Director<br />
* Jennifer Rachford <acl.rachford@gmail.com> - ACL Business Manager<br />
* Chin-Yew Lin <cyl@microsoft.com> - Sponsorship Chair for SIGDAT<br />
* XXX- Sponshorship Chair for EACL chapter<br />
* Akiko Aizawa <aizawa@nii.ac.jp> - Sponsorship Chair for AACL chapter<br />
* Mohit Bansal <mbansal@cs.unc.edu> - Sponsorship Chair for NAACL chapter<br />
* Ves Stoyanov <ves@fb.com> - Sponsorship Chair for NAACL chapter<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired designer Kira Grennan <kira.grennan@gmail.com> to update [https://docs.google.com/presentation/d/16nI8DUuW6I9Lv9sloTynTpX_ZQs94CSKb1IVxtn4lc4/edit?usp=sharing | the sponsorship booklet] again this year.<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for regional chapters, SIGDAT ==<br />
<br />
At the start of each year, please pick a representative for your chapter to serve a 2 year term. Ideally we'll have 2 reps from each group serving staggered 2 year terms.</div>ChrisCallisonBurchhttps://www.aclweb.org/adminwiki/index.php?title=2023Q1_Reports:_Sponsorship_Director&diff=753802023Q1 Reports: Sponsorship Director2023-02-21T01:14:33Z<p>ChrisCallisonBurch: /* Sponsorship rates for 2023 Conferences */</p>
<hr />
<div>This is the their year that ACL has had a Sponsorship Director position. The position was created in July of 2020, and it officially started in Jan 2021. The position is currently filled by Prof. Chris Callison-Burch from the University of Pennsylvania, who previous served in several positions for the ACL: he was the General Chair for ACL 2017, Program Co-Chair for EMNLP 2015, Chair of the NAACL Executive Board 2012-2013 and a Board Member for NAACL Executive Board 2010-2011. <br />
<br />
<br />
== Duties of the Sponsorship Director ==<br />
<br />
Since it is a new position, the responsibilities of the Sponsorship Director are still being defined. Last year I defined this as the set of responsibilities:<br />
* Coordinate the ACL Sponsorship Committee, which consists of the Sponsorship Director, the ACL Business Manager, 2 regional representatives from each chapter, 2 representatives from SIGDAT. Here are more details about the [https://docs.google.com/document/d/1Gb9UYtgDlz4itt-Rsm-4smg6OIxJ547X2nXkokYuzFI/edit?usp=sharing|ACL Sponsorship Committee Procedures]. <br />
* Coordinate with the ACL Business Manager to set the sponsorship rates for the conferences, and benefits for each sponsorship level<br />
* Produce a sponsorship booklet which is distributed to potential sponsors, and which outlines the costs and benefits for each sponsorship level<br />
* Contact recurring sponsors to solicit sponsorship of upcoming conferences.<br />
* Maintain an organized list of current sponsors and of potential sponsorship leads<br />
* Help recruit new sponsors to the conference<br />
* Invoice sponsors once they have picked a sponsorship level, and decided which conferences to sponsor.<br />
* Coordinate with the general chairs of the conferences to let them know about sponsor benefits like exhibition space (which needs to be replicated in online conferences)<br />
* Coordinate with web admins fo each conference to post logos/URLs of sponsors when they agree to sponsor the conference<br />
* Help establish policies relating to sponsorship and streamline the process of sponsorship<br />
* Currently the Sponsorship Director helps oversee sponsorship for *ACL conferences only. In the future, it may be useful to help provide guidance for workshops or SIGs as well.<br />
* Liaising between sponsors and relevant conference organizers in order to ensure that we give the sponsors the promised benefits <br />
** logos and links on conference websites <br />
** logos and promotional materials in printed conference materials<br />
** space for exhibition displays at the in-person conference<br />
** online options for virtual exhibitions<br />
** scheduling exhibition time in the conference program so that companies know when to staff their booths<br />
** complementary registration for the correct number of company's employees <br />
* etc.<br />
<br />
Since Priscilla Rasmussen retired, I picked up many of the sponsorship-related duties that she previously handled, and I have been closely coordinating with Jennifer Rachford and David Yarowsky to formalize many processes related to sponsorship, including things like processing reimbursement for workshops that bring in sponsorships. <br />
<br />
In order to help manage the invoices, I asked permission from both the ACL Treasurer and my own university department to hire my admin at the University of Pennsylvania to help with issuing the invoices. Her name and email is Lily Hoot <lhoot@seas.upenn.edu>. She has been serving in the role for longer than a year, and has been quite valuable in handling the invoicing duties. We will bill the ACL $40/hour for her time to reimburse the University for time taken away from her normal responsibilities. I recommend that the ACL Exec budget for administrative help for future Sponsorship Directors as well.<br />
<br />
== Action Needed From ACL Exec ==<br />
<br />
(Carried forward from last year)<br />
<br />
Since we have not yet hired a replacement business manager, we need to decide on the following:<br />
<br />
* What is the new address of the ACL? Previously, we used Priscilla's address (209 N. Eighth Street, Stroudsburg, Pennsylvania 18360 USA).<br />
* Who in the organization should process credit card payments?<br />
* Who in the organization should be the point of contact for purchase orders (another mechanism by which sponsors pay us)? I have done this for now.<br />
* Who in the organization can verify that payments have made by sponsors? It may be helpful to grant me and future Sponsorship Directors read-only access to the ACL bank account.<br />
<br />
== ACL Sponsorship Committee ==<br />
<br />
TODO update:<br />
<br />
The ACL Sponsorship Committee currently consists of:<br />
* Chris Callison-Burch <ccb@cis.upenn.edu> - ACL Sponsorship Director<br />
* Jennifer Rachford <acl.rachford@gmail.com> - ACL Business Manager<br />
* Chin-Yew Lin <cyl@microsoft.com> - Sponsorship Chair for SIGDAT<br />
* XXX- Sponshorship Chair for EACL chapter<br />
* Akiko Aizawa <aizawa@nii.ac.jp> - Sponsorship Chair for AACL chapter<br />
* Mohit Bansal <mbansal@cs.unc.edu> - Sponsorship Chair for NAACL chapter<br />
* Ves Stoyanov <ves@fb.com> - Sponsorship Chair for NAACL chapter<br />
<br />
== Sponsorship rates for 2023 Conferences ==<br />
<br />
In late 2023, Jennifer Rachford and I met the sponsorship rates. We kept the ACL sponsorship rate fixed from last year, and set the sponsorship rates for the other conferences for this year (EMNLP, and EACL) to be roughly proportional ACL based on what fraction of attendees we expected. This means that EMNLP's sponsorship rates are equal to ACL, and EACL's sponsorship rates are 40% of ACL's.<br />
<br />
Exhibition booths are included as part of the Diamond and Platinum sponsorship levels, and may be purchased as add-ons by other sponsorship. We increased the cost to purchase add-on exhibition booths this year.<br />
<br />
In previous years we would offer a 20% discount for "multi-pack" sponsorships where a company would sponsor multiple conferences. This year we changed the discount to be 15% for sponsoring 2 conferences, and 20% for sponsoring 3 conferences.<br />
<br />
This year we introduced two new options for a single company to sponsor the welcome event, and another to sponsor the social event, at each conferences. We hope that these will help defray the cost of catering that is typically included as a mandatory spending item in the ACL's contracts with conference venues. If companies join at these new higher sponsorship levels, it may help us lower the the cost to attend the in-person conferences.<br />
<br />
So far, Grammarly has signed on as the Welcome Sponsor for the EACL conference. We are excited to feature this company at the welcome event! Jennifer Rachford will work with the company for branding of the event.<br />
<br />
== Sponsorship Booklet for 2023 Conferences ==<br />
<br />
I hired a designer to make the Sponsorship Booklet again this year. We hired Kira Grennan <kira.grennan@gmail.com> who updated [https://docs.google.com/presentation/d/1zJruPujnawzBvzzcNfewsm84DE0ZTLgyA7ccq5tQRKk/edit?usp=sharing | the sponsorship booklet] plus created [https://docs.google.com/document/d/18p3ltJS1u5wPxiLBRmbZO3KnyTo8NOsoBHdqqHibjiE/edit?usp=sharing | a new wordmark for ACL invoices and letterhead] for about $350 USD. Here's [https://acl2020.org/downloads/Sponsorship-2020-booklet.pdf | the old style booklet] and [https://docs.google.com/document/d/1i0Scg-YAOVlzdT_kFQZs54cVTnpFvWpi/edit?usp=sharing&ouid=116547114033693778424&rtpof=true&sd=true | the old letterhead] prior to us hiring a designer, for comparison.<br />
<br />
XXX<br />
<br />
<br />
== Current Sponsors for 2023 Conferences ==<br />
<br />
I have reached out to the following companies soliciting their sponsorship: Adobe, aiXplain, Alibaba, Amazon, Apple, Babelscape, Baidu, Bloomberg, Bosch, Bytedance, Deep Mind, DuoLingo, Etsy, G-Research, Google, Grammarly, HLTCOE, IBM, ISI, KPMG, LegalForce, LivePerson, Megagon Labs, Meta, Microsoft, Morgan Stanley, Naver Labs (and Naver Labs Europe), NVIDIA, OpenAI, Relatively, Samsung, ServiceNow, Tencent, Text IQ, TIAA/Nuveen, Zoom.<br />
<br />
As of February 20, 2023 we have secured the following confirmed sponsors.<br />
* ACL: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Grammarly (Platinum), IBM (Platinum), Megagon (Platinum), Bosch (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* NAACL: Amazon (Diamond), LivePerson (Diamond), Meta (Diamond), Apple (Platinum), Grammarly (Platinum), Megagon (Platinum), Nuveen (Gold), ServiceNow (Gold), Relativity (Gold), Adobe (Bronze), Babelscape (Bronze)<br />
* EMNLP: Amazon (Diamond), Apple (Diamond), LivePerson (Diamond), Meta (Diamond), Megagon (Platinum), Adobe (Bronze), Babelscape (Bronze)<br />
* AACL: Adobe (Bronze)<br />
<br />
* D&I Sponsorship: Microsoft (D&I Champion) for all 4 conferences.<br />
<br />
The total sponsorship commitments for the main conferences as of March 4, 2022 amount of $440,610. Additionally, we have $48,575 for workshop sponsorships and colocated conferences ($20k for IWSLT, plus $30k for miscellaneous other workshops).<br />
<br />
I have been using [https://docs.google.com/spreadsheets/d/1rBsl-aZ5O2ZpUlr_xrN4lvAixe9ymV5gXF9em-VF9zw/edit?usp=sharing | this spreadsheet] to track sponsorship leads and commitments.<br />
<br />
== Action item for regional chapters, SIGDAT ==<br />
<br />
At the start of each year, please pick a representative for your chapter to serve a 2 year term. Ideally we'll have 2 reps from each group serving staggered 2 year terms.</div>ChrisCallisonBurch