2008Q1 Reports: ACL 2010

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ACL 2010 Report

(Steven Bird)

The call for bids was first circulated in mid 2007, in hardcopy form
at the Prague meeting and electronically to the membership.  The
original deadline of 15 February was extended by a week at the request
of one of the bidders.  We have benefitted from Bonnie's work last
year to create a budget template spreadsheet, to be used by all
bidders.

http://www.aclweb.org/index.php?option=com_content&task=view&id=65&Itemid=26
http://www.aclweb.org/archive/bids/ACL-2010-CFB.pdf
http://www.aclweb.org/archive/bids.html (some past bids and budget template)

MEMBERSHIP

The ACL 2010 Coordinating Committee currently has the following
membership, in accordance with the guidelines:

ACL Executive:
Steven Bird (as past-president in 2010)
Drago Radev (secretary)
Graeme Hirst (treasurer)
Hwee Tou Ng (as newest member of ACL exec)

EACL Executive:
Giorgio Satta (vice president, in place of Alex Lascarides)
Anette Frank (secretary)
Mike Rosner (treasurer)
Eric Gaussier (additional member from EACL)

Priscilla Rasmussen (business officer)

BIDS

Four bids have been received, from Bulgaria, France, Sweden and the UK
(to be identified in the conference call).  In the next 3 weeks the
committee will conduct a preliminary review of these bids and get back
to the proposers with requests for more detail.

RECOMMENDATIONS

(1) Potential bidders should be asked to signal their intention to bid
~3 months ahead of the deadline, so that (i) they can be given
additional materials and guidance; (ii) answers to questions posed by
any bidder can be circulated to all bidders; (iii) there is time to
promote the call for bids more intensively (e.g. by personal contact)
in case it looks like there will be an insufficient number of bids.

(2) The president elect should be added to the coordinating committee
in a non-voting role, in order to learn the process which s/he will
need to operate the following year, and perhaps to be better connected
to the organizers of the conference where s/he will deliver an
address.

(3) The budget spreadsheet should use two currencies, local and USD,
with an explicit conversion rate, so that major fluctuations in
exchange rates can be taken into consideration.

Steven Bird, Chair, ACL 2010 Coordinating Committee