2008Q3 Reports: Treasurer
ACL TREASURER'S REPORT -- June 2008 Graeme Hirst HANDOVER OF TREASURER POSITION I took over as ACL Treasurer on 1-Jan-2008; Kathy McCoy became Past Treasurer; Mike Rosner continues as EACL Treasurer and Chris Manning as NAACL Treasurer. Most of the data in this report are for 2007 or earlier and hence come from Kathy. Astounding software incompatibilities between Money (incompatible with everything), Quicken and QuickBooks (the Mac version and Windows version are not compatible), AccountEdge (can't pull QIF files), and the Wachovia Bank (won't push QIF files) have hampered the move of data and processes. But we're working on it. I now have most of Kathy's data for 2002-2007. ___________________________________________________ ASSETS The table below shows our assets in all accounts as of 31-Dec-2007. The values of the European holdings in euros and Swiss francs were converted to USD for the table. The European accounts (in Switzerland and Malta) are managed by Mike Rosner, though the assets are ACL's, not EACL's. (A separate shadow account is maintained for EACL.) ACL assets (converted to USD) as of 31-Dec-2007 Account Wachovia Bank main acct 150,517 Wachovia Bank NAACL acct 66,868 Wachovia Walker Fund 29,308 Wachovia CD 52,006 Wachovia money mkt 1 52,825 Wachovia money mkt 2 31,360 Bank of Valletta, Malta (Û) 24,989 Malta bonds / deposits (Û) 115,920 Swiss bonds (CHF) 201,861 UBS (CHF) 872 Total assets 726,526 Our total assets of course fluctuate widely over time because of conference income and expenses, but have remained for the last couple of years in the window of $600,000 to about $900,000, which is about right. We can support advance expenses for three conferences in a single year (which we'll need to in 2009), and we have a good buffer for other projects and expenses. ACL assets over time, Jun-2006 to Dec-2007, USD Jun-06 881,683 Jul-06 820,741 Aug-06 804,797 Sep-06 695,499 Oct-06 693,798 Nov-06 724,736 Dec-06 746,598 Jan-07 740,684 Feb-07 744,025 Mar-07 749,032 Apr-07 619,433 May-07 937,113 Jun-07 694,861 Jul-07 635,591 Aug-07 611,305 Sep-07 600,003 Oct-07 711,730 Nov-07 726,486 Dec-07 726,576 ___________________________________________________ INCOME AND EXPENSES This is an 18-month slice through our total income and expenses (excluding the Walker Fund), from mid-2006 to the end of 2007. In this (arbitrary) period, it happens that expenses exceeded income by nearly $135,000; coincidentally, $135,000 is the amount by which income exceeded expenses in the 18-month slice that Kathy showed on her previous report. ACL income and spending 30-Jun-2006 to 31-Dec-2007 Converted to USD INCOME ACL-07 529,846 NAACL-HLT-07 183,784 Memberships 129,579 CL journal 37,048 EACL 27,257 HLT-NAACL-06 21,413 Publications 20,632 ACL-06 18,500 ACL offices 13,236 Investment income 9,908 INLG-04 5,764 NAACL 1,056 Other 1,704 TOTAL INCOME 999,727 EXPENSES ACL-2007 520,602 CL journal 160,359 NAACL-HLT-2007 155,075 HLT-NAACL-2006 119,088 ACL office 83,883 Memberships 25,481 NAACL spending 23,088 Publications 10,303 ACL conferences 5,577 EACL shadow 4,739 ACL-2008 3,437 For Walker Fund 2,650 ACL-2009 2,281 NAACL-HLT-2009 3,362 Other 14,213 TOTAL EXPENSES 1,134,137 ___________________________________________________ ACL 2007 CONFERENCE, PRAGUE After a lot of work and much help from the local arrangements staff in Prague, Kathy has finalized the accounting for ACL 2007. There were a number of unexpected expenses, including 19% VAT on staff salaries, which we had earlier been incorrectly told didn't apply. Despite its size, and being budgeted for lower attendance, the conference just broke even. Here is an outline of the income and expenses (in USD): Income Sponsorships 40,058 Exhibitors 2,571 Main conf registration fees 239,075 T-shirt sales 60 Tutorial registration fees 23,445 Workshop registration fees 173,165 Banquet tickets 37,640 Lunches tickets 23,464 Total income 539,478 Expenses General overhead 159,221 Main conference 177,365 Tutorials 16,498 Workshops 108,050 Banquet 48,846 Lunches 30,857 Total expenses 540,839 Net surplus Ð1,360 ___________________________________________________ PENDING Accounting is not yet complete for the following conferences: HLT-EMNLP 2005 (Vancouver); HLT-NAACL 2006 (Brooklyn); COLING-ACL 2006 (Sydney); HLT-NAACL 2007 (Rochester).