Exec To Do List

1. Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc) (DRAGO?)

1. Decide whether to encourage bids from organizations not affiliated with universities (cf Puerto Rico's recent bid, EMNLP in Hawaii)

1. For local bids - check if VAT has to be paid, don't confuse ACL office staff with local staff, don't hire a huge local staff, justify any rebudgetings, go to the treasurer if going over budget)

1. Keep w/s attendance figures on wiki

1. line up all conference chairs by end of previous summer

1. ?? authorize the sponsorship cmte to design a procedure to hire sponsorship chairs who would get commissions

1. follow up on last two years' membership proposals - possible get more proposals

1. request less detail of preliminary site bids

1. Kam Fai: discuss conference liability

1. Graeme: auditing ACL

1. Ido: involve dancing

1. Ask authors to update their reference lists at the time of publication.

1. very few submissions in IR/speech

1. determine cost for "facebook" application (Robert)

1. Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi

1. post papers online as soon as they are ready (and not on the first day of the conference) (CONF CHAIR)

1. offer fire-sale of proceedings older than 3 years during 2009 (for $5 + S&H) (Priscilla)

1. consider other possible office locations (Priscilla)

1. the need to sell off steel shelving (Priscilla)

1. chase up Microsoft and Yahoo; liaise with sponsorship committee (Priscilla)

1. Check whether our Wachovia CDs are insured... (Graeme, Priscilla)

1. Check insurance of European accounts (Graeme, with Mike Rosner)

1. explore idea of streaming video of conference talks integrated with Portal (Robert, Steven)

1. ask AAAI about their plans for dealing with the recession (Priscilla)

1. Drago send update on results of last round of ACL member initiatives so we can decide whether to do it again at ACL-2009 [Drago]

1. authentication issue re publisher discount page to resolve [Drago, Bonnie, Priscilla, ...]

1. revise the estimated ratio between full and discounted tickets for the banquet based on data from recent conferences [Priscilla]

1. send info about ACL bid process to EACL and NAACL in case they want to revise their processes [Ido]

1. write up concerns about divergence between ACL and NAACL approach to posters [Drago]

1. issue of replacement of elected officers who step down to be resolved offline [Ido]

1. Action: issue of declaring single nominee elected; procedures could go into SIG constitution template -- resolve offline [Ido]

1. Finalize the discussion about the algorithm for the 3-pack sponsorship