Prepared by Kathy McCoy on behalf of the Executive
3/16/2000; ratified 10/5/2000
6/01/02; amended election procedure ratified
ASSOCIATION FOR COMPUTATIONAL LINGUISTICS
Association for Computational Linguistics
The purposes of the Association are:
To promote research and development activities in the field of computational
To promote cooperation and information exchange among related professional
and technical societies.
To represent computational linguistics to foundations and government agencies
To provide information on computational linguistics to the general public.
IV. BUSINESS MEETING
Membership is open to any person with an interest in computational linguistics.
All members receive the regular publications of the Association (including
the Association's journal). All members may submit papers for presentation
at meetings of the Association. All members may participate in the Annual
Business Meetings of the Association, may vote in Association elections,
and may hold office in the Association.
There are four main classes of membership: regular, student, retired, and
joint members. Student, retired, and joint members are eligible for reduced
dues rates. To qualify for the student rate, a person must be taking a
full-time program of courses and not earning a regular income. However,
students who do not qualify for the student rate, but who are enrolled
at a university in a degree program and taking some classes, may still
be eligible to participate in student activities. Members who are retired
and no longer earning a regular income are eligible for a reduced retired
dues rate. Couples who have the same mailing address may become joint members
and pay less than twice the full rate for their class; if they do not belong
to the same class, they pay at the rate appropriate for the higher class.
Joint members will receive only one set of publications, but each will
be eligible for all other member benefits.
Dues for each calendar year are payable upon receipt of a dues statement.
Members in arrears will be dropped from membership.
Distinguished scholars in the field may be elected Fellows of the Association
by members at the Annual Business Meeting, upon recommendation by the Nominating
Committee to the Executive Committee. The number of living Fellows shall
not exceed twenty-five; no more than three may be selected in any year.
V. OFFICERS, ADMINISTRATION, AND ELECTIONS
There shall be an Annual Business Meeting of the Association, with notice
mailed to the membership at least two months before the meeting date.
The officers of the Association shall be: a President, a Vice-President,
a Vice-President-elect, a Secretary, and a Treasurer. The President, Vice-President,
and Vice-President-elect represent a succession of offices each held for
1 year. The Vice-President-elect is elected by the members of the Association
for a 1-year term. The next year, subject to confirmation of the executive
committee, the person holding the Vice-President-elect position will become
the Vice-President, and the one holding the Vice-President position will
become the President. In cases where an individual does not fulfill his/her
succession through the offices, a replacement will be appointed by the
Executive Committee until the 1st of January after an election
can be held to fill the vacancy (where appropriate). The Secretary and
the Treasurer are elected by the members of the Association for a five-year
term, and may not hold office for more than two such terms. The executive
Committee may appoint an Associate Secretary and/or Associate Treasurer,
to hold office for a period of up to two years; this appointment may be
The administration of the Association shall be the responsibility of the
Executive Committee, which consists of the Officers, the Editor in chief
of the Association's Journal, the immediately Past President, the Chairs
of the Association's Chapters, and three members elected for terms of three
years by the members of the Association. If vacancies occur, the Executive
Committee shall appoint replacements serving until the first of January
after elections can be held to fill those vacancies. An Associate Secretary
and Associate Treasurer may be made non-voting members of the Executive
Committee. The President of the Association shall chair the Executive Committee
for the one year of his or her tenure. The Treasurer is empowered to deposit
and disburse funds and to enter into contracts as appropriate to conduct
the business of the Association. The Treasurer shall deliver a written
Annual Financial and Membership Report, to the Association by the end of
There shall be an Annual Executive Committee Meeting.
The Executive Committee shall (a) determine the place and time of the Association
meetings and appoint members to be responsible for organizing its programs
and for local arrangements; (b) select or approve the editors of any publication
sponsored by the Association; (c) appoint members to various positions
and form committees to assist in conducting the activities of the Association;
(d) fix the annual dues of the Association; (e) fix registration fees for
meetings; (f) negotiate subscription and advertising rates for the publications
of the Association; (g) be responsible for a review of the Treasurer's
Financial and Membership Report before this report is presented to the
Annual Business Meeting; (h) charter Chapters of the association, revoke
the charter of any such Chapter if it no longer serves the objectives of
the Association, and appoint inaugural officers and committees of such
Chapters; (i) oversee Special Interest Groups of the Association; (j) fix
the times of the Annual Business Meeting and Annual Executive Committee
There shall be a Nominating Committee consisting of the three most recent
Past Presidents, each serving for the three years following their own Presidency.
The member whose term is about to expire shall chair the Committee. In
case of a vacancy the Executive shall appoint a member to serve for the
There shall be an Accounts Scrutiny Committee consisting of the immediately
Past President and an elected member of the Executive Committee, the latter
serving for one year. The duty of the Committee is to consider the Treasurer's
Annual Report and to review the financial state of the Association, in
preparation for the Annual Executive Committee Meeting.
Elections shall be conducted as follows: the Nominating Committee shall
nominate (normally two) people who are willing to serve in each position
to be filled at an annual election. The Secretary shall announce these
nominees at the annual meeting (normally held during the summer), post
their names on the Association web site, and invite the membership to submit
additional nominations. Additional nominations will be accepted
by email, starting immediately after the conference and ending one month
later, provided that two members of the association second each such nomination
and provided that evidence is presented that such a nominee will serve
if elected. Nominees will be given at least two weeks to provide
a statement of their vision for ACL; these vision statements will be posted
on the web site for viewing by the membership. After the nomination
and posting of vision statements, the Secretary will mail a ballot containing
the final list of nominees for each position, along with information about
the URL containing the vision statements, to the membership. Voting will
be performed in a manner specified in the ballot, which manner will be
open to all members of the Association, secret, verifiable, and overseen
by an executive committee member (normally the Secretary) who is not running
for office, and who is acceptable to all nominees. Any nominee receiving
the most votes cast will be declared elected at the Annual Business Meeting.
Should no candidate receive a majority of the votes cast, subsequent ballots
will be held until one candidate receives a majority. Those elected shall
take office on the first of January following the vote and serve until
succeeded. In the event that the annual meeting is not held during
the summer, the Executive Board may vote to alter the timing of the election
for that year.
Amendments to the Constitution shall be instituted as follows. Proposed
Amendments approved by a majority of the Executive Committee or proposed
by not less than ten members shall be put before the membership for consideration.
Notification of proposed amendments shall be mailed by the Secretary to
the membership at least two months prior to a vote on the matter. During
the first month after notice, the proposed amendment shall be open for
discussion among the membership. After the 1-month period, if the proposers
do not retract the proposed amendment, the Secretary will mail a ballot
including comments designated by members for public distribution to the
membership. Voting will be performed in a manner specified in the ballot,
which manner will be open to all members of the Association, secret, verifiable,
and overseen by the Secretary. The amendment shall be ratified if approved
by a majority of those members voting.