ACL-03 Site Selection John Nerbonne The site selection for ACL 2003 began with intensive discussions in the summer of 2000 between John Nerbonne (responsible for coordinating site selection) then President Wolfgang Wahlster and Vice-President Ed Hovy. Everyone agreed that the three-year rotation between Asia, Europe, and North America needed to continue, and so it was agreed to involve Jun'ichi Tsujii in the call for papers. Secretary-Treasurer Kathy McCoy met with all of the above to discuss the point that this would be done without the support of a local chapter. (ACL had expressed a wish that an Asian chapter might form, like the European and North American Chapters.) A "Call for Bids to Host ACL 2003" was published widely on internet lists on Dec. 11, 2000. It is enclosed below. The resulting "pre-bids" arrived in April and were the object of careful discussion in the ACL Executive Committee, who took the unusual step of indicating immediately that a bid from Sapporo, Japan was so clearly superior that it discouraged others from working out their "pre-bids" into full-fledged proposals. This bid was made by a consortium of leading Japanese Computational Linguists, led by Kenji Araki of Hokkaido University, not only involves leaders in the CL community, but also an attractive site and surroundings, at a convenient time of year, July 7-12. The proposal will be available at the ACL archive. John Nerbonne, ACL Vice-President, 2001 ------------- Begin Forwarded Message ------------- >From rasmusse@cs.rutgers.edu Mon Dec 11 21:32:18 MET 2000 Subject: Re: Call for Bids to Host ACL 2003 > %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%% > > CALL for Bids to Host ACL 2003 > > The Association for Computational Linguistics (ACL) hereby > invites proposals to host the 41st Annual Meeting of the ACL (ACL'03). > International ACL conferences are usually held at the end of July. > In keeping with the ACL policy of rotating conference venues, > we seek proposals from Asia. > > The proposal submission process is in two stages. First, draft proposals are > sought from prospective proposers. Based on the evaluation of the draft > proposals, selected proposers will be invited to submit full proposals. The > intent of a request for draft proposals is to minimize the labor and costs > associated with the production of full proposals. > > Bids for Local Arrangements Chair can include suggestions for General > Chair, which must be someone other than the Local Arrangements Chair > but could be at the same institution. > > The General Chair will be responsible for overseeing operations of > the conference, including working with the Executives of the ACL and > the NAACL and collaborating with the Local Arrangements Chair to develop > the budget and registration materials; working with the Program and > Local Arrangements Chairs to develop the schedule and program; > working with the ACL Executive Board to appoint supporting chairs to > obtain outside funding, publicize the conference, and organize > workshops, tutorials, student events, and demonstrations (none of > these supporting nominations need to be included in the proposal); > and coordinating the activities of the various chairs and their > committees. > > The Local Arrangements Chair will be responsible for the activities > such as arranging meeting rooms, equipment, refreshments, housing, > on-site registration, participant e-mail access, security for > equipment, the reception, the banquet, and working with the General > Chair, the ACL, and the NAACL to develop the budget and registration > materials. > > The ACL Executive Board will select the Program Committee Chair, who > will be responsible for the processes of soliciting, receiving, and > reviewing submissions; selecting the papers to be presented at the > conference; notifying authors of acceptance or rejection; and > developing the conference program. > > Draft proposals are due on 15 April 2001. Draft proposals are evaluated > competitively by the ACL Executive Committee. Selected proposers will be > informed electronically before 15 May 2001. Full proposals are due on 15 > June 2001. > > Draft proposals should include: > > - Location (accessibility, conference venue, hotels, student dorms) > - Local CL Community > - Proposed Date > - Meeting Space (space for plenary sessions, tutorials, workshops, > posters, exhibits, demos and small meetings) > - A/V equipment > - Food/Entertainment/Banquet/Receptions > - Local Arrangements (chairs, committee, volunteer labor, registration > handling) > - Sponsorships > - Budget estimates > > Proposals will be evaluated in relation to a number of site selection > criteria (unordered): > > - Experience of Local Arrangement team. > - Local CL community support. > - Local government and industry support. > - Accessibility and attractiveness of proposed site. > - Appropriateness of proposed dates. > - Adequacy of conference and exhibit facilities for the anticipated > number of registrants > - Adequacy of residence accommodations and food services in a range of > price categories and close to the conference facilities. > - Adequacy of budget projections and expected surplus. > - Balance with regard to the geographical distribution of previous > conferences. > > Draft proposals should be sent electronically to the ACL Vice-President, > with a copy to the executive committee's area coordinator for 2001. > > Prof. John Nerbonne Prof. Junichi TSUJII > Alfa Informatica, P.O. Box 716 Department of Information Science > University of Groningen Faculty of Science, University of Tokyo > 9700 AS Groningen, The Netherlands 7-3-1 Hongo Bunkyo-ku Tokyo 113-0033 JAPAN > Tel. +31 (0)50 363 58 15 +81 (0)3-5841-4098 > Fax 363 68 55 5802-8872 > Email: nerbonne@let.rug.nl tsujii@is.s.u-tokyo.ac.jp > http://www.let.rug.nl/~nerbonne http://www-tsujii.is.s.u-tokyo.ac.jp/ > > Submission Dates: > > Draft proposals are due on 15 April 2001; > Full proposals are due on 15 June 2001.