Difference between revisions of "Conference Handbook"
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Jan and Eva and John - update for 2007 | Jan and Eva and John - update for 2007 | ||
Chris and Kathy - update for 2008 | Chris and Kathy - update for 2008 | ||
| + | |||
| + | ==Conference Handbook== | ||
| + | |||
| + | ===Table of Contents=== | ||
| + | ====General==== | ||
| + | * Conference acronym | ||
| + | * Policy on joint conferences | ||
| + | |||
| + | ====Timetable==== | ||
| + | * timetable | ||
| + | ====The Exec==== | ||
| + | * actions and duties of the Exec in overseeing the conference | ||
| + | * call for conference bids | ||
| + | * policy on speaker reimbursement | ||
| + | * policy on tutorial teacher payment | ||
| + | * selecting the general chair | ||
| + | * ACL policy on involvement of Exec members in conferences | ||
| + | * meetings held by Exec at conferences | ||
| + | ====Budgets and Statistics==== | ||
| + | * example budgets | ||
| + | * statistics from past conferences (2000-2005) | ||
| + | ====Demo Chair==== | ||
| + | * Demo chair duties | ||
| + | ====Exhibits Chair==== | ||
| + | * exhibits chair duties | ||
| + | * financing exhibits | ||
| + | ====General (Conference) Chair==== | ||
| + | * general (conference) chair duties | ||
| + | * Newsletters from past conferences | ||
| + | ====Local Chair==== | ||
| + | * local arrangements chair duties | ||
| + | * arranging the meeting rooms | ||
| + | * arranging the accommodations | ||
| + | * arranging the food | ||
| + | * arranging the social events | ||
| + | * arranging local support, registration, etc. | ||
| + | * sample online registration web page from 2005 | ||
| + | * webmaster | ||
| + | ====Program Chair(s)==== | ||
| + | * program chair duties | ||
| + | * guidelines and policies | ||
| + | * typical schedule | ||
| + | * sample conference paper calls | ||
| + | * paper style files | ||
| + | * camera ready instructions | ||
| + | * invited speakers | ||
| + | ====Publications Chair==== | ||
| + | * publications chair duties | ||
| + | * conference proceedings | ||
| + | * student workshop proceedings | ||
| + | * tutorial notes | ||
| + | * workshop proceedings | ||
| + | * preparation of proceedings | ||
| + | ====Publicity Chair==== | ||
| + | * publicity chair duties | ||
| + | ====Sponsorship Chair==== | ||
| + | * sponsorship chair duties | ||
| + | ====Student Chair==== | ||
| + | * student chair duties | ||
| + | * faculty advisor duties | ||
| + | * *** student session policies | ||
| + | * sample letter to panelists | ||
| + | * student workshop paper call | ||
| + | * student workshop proceedings | ||
| + | * student travel funding | ||
| + | * useful checklist of things to do (from a past student chair) | ||
| + | ====Tutorial Chair==== | ||
| + | * tutorial chair duties | ||
| + | * tutorial calls for proposals | ||
| + | * tutorial teacher payment policy | ||
| + | * tutorial teacher instructions | ||
| + | * tutorial notes | ||
| + | ====Workshops==== | ||
| + | * Overview page including policies | ||
| + | * workshop chair duties | ||
Revision as of 16:02, 29 June 2007
Conference Handbook
This is a draft of a new version of the ACL Conference Handbook. A small committee that includes Eva Hajicova (07 general chair), Jan Hajic (07 local), John Carroll (07 general chair), Kathy McKeown (08 general chair), Chris Brew (08 local chair), Dragomir Radev (ACL secretary and chair of this cmte), Ali Hakim (ACL webmaster), Haizhou Li (09 local chair), and Min Yen Kan (09 local) will be in charge of updating the old version of the Handbook and make life easier for future organizers.
Responsibilities:
Drago and Ali - set up site with old info Jan and Eva and John - update for 2007 Chris and Kathy - update for 2008
Conference Handbook
Table of Contents
General
- Conference acronym
- Policy on joint conferences
Timetable
- timetable
The Exec
- actions and duties of the Exec in overseeing the conference
- call for conference bids
- policy on speaker reimbursement
- policy on tutorial teacher payment
- selecting the general chair
- ACL policy on involvement of Exec members in conferences
- meetings held by Exec at conferences
Budgets and Statistics
- example budgets
- statistics from past conferences (2000-2005)
Demo Chair
- Demo chair duties
Exhibits Chair
- exhibits chair duties
- financing exhibits
General (Conference) Chair
- general (conference) chair duties
- Newsletters from past conferences
Local Chair
- local arrangements chair duties
- arranging the meeting rooms
- arranging the accommodations
- arranging the food
- arranging the social events
- arranging local support, registration, etc.
- sample online registration web page from 2005
- webmaster
Program Chair(s)
- program chair duties
- guidelines and policies
- typical schedule
- sample conference paper calls
- paper style files
- camera ready instructions
- invited speakers
Publications Chair
- publications chair duties
- conference proceedings
- student workshop proceedings
- tutorial notes
- workshop proceedings
- preparation of proceedings
Publicity Chair
- publicity chair duties
Sponsorship Chair
- sponsorship chair duties
Student Chair
- student chair duties
- faculty advisor duties
- *** student session policies
- sample letter to panelists
- student workshop paper call
- student workshop proceedings
- student travel funding
- useful checklist of things to do (from a past student chair)
Tutorial Chair
- tutorial chair duties
- tutorial calls for proposals
- tutorial teacher payment policy
- tutorial teacher instructions
- tutorial notes
Workshops
- Overview page including policies
- workshop chair duties