Conference Handbook

Conference Handbook

This is a draft of a new version of the ACL Conference Handbook. A small committee that includes Eva Hajicova (07 general chair), Jan Hajic (07 local), John Carroll (07 general chair), Kathy McKeown (08 general chair), Chris Brew (08 local chair), Dragomir Radev (ACL secretary and chair of this cmte), Ali Hakim (ACL webmaster), Haizhou Li (09 local chair), and Min Yen Kan (09 local) will be in charge of updating the old version of the Handbook and make life easier for future organizers.

Old Conference Handbook

Responsibilities:

Drago and Ali - set up site with old info Jan and Eva and John - update for 2007 Chris and Kathy - update for 2008

Conference Handbook

Table of Contents

General

• Conference acronym
• Policy on joint conferences

Timetable

• timetable

The Exec

• actions and duties of the Exec in overseeing the conference
• call for conference bids
• policy on speaker reimbursement
• policy on tutorial teacher payment
• selecting the general chair
• ACL policy on involvement of Exec members in conferences
• meetings held by Exec at conferences

Budgets and Statistics

• example budgets
• statistics from past conferences (2000-2005)

Demo Chair

• Demo chair duties

Exhibits Chair

• exhibits chair duties
• financing exhibits

General (Conference) Chair

• general (conference) chair duties
• Newsletters from past conferences

Local Chair

• local arrangements chair duties
• arranging the meeting rooms
• arranging the accommodations
• arranging the food
• arranging the social events
• arranging local support, registration, etc.
• sample online registration web page from 2005
• webmaster

Program Chair(s)

• program chair duties
• guidelines and policies
• typical schedule
• sample conference paper calls
• paper style files
• camera ready instructions
• invited speakers

Publications Chair

• publications chair duties
• conference proceedings
• student workshop proceedings
• tutorial notes
• workshop proceedings
• preparation of proceedings

Publicity Chair

• publicity chair duties

Sponsorship Chair

• sponsorship chair duties

Student Chair

• student chair duties
• faculty advisor duties
• *** student session policies
• sample letter to panelists
• student workshop paper call
• student workshop proceedings
• student travel funding
• useful checklist of things to do (from a past student chair)

Tutorial Chair

• tutorial chair duties
• tutorial calls for proposals
• tutorial teacher payment policy
• tutorial teacher instructions
• tutorial notes

Workshops

• Overview page including policies
• workshop chair duties