2018Q4 Minutes (public version)

Upcoming Conferences

• Front office update (plans for new hire, etc) (Priscilla)
  • Priscilla is still in the process of considating several email accounts. The Exec recommends that she get some technical assistance with merging her accounts.
  • High priority: hiring assistants to Priscilla to help with work of the office. Priscilla will have someone in place by December 30, 2018. If not, she will post a public advertisement for the opening to hire no later than spring 2019.
• Update on Hong Kong 2019 conference (Priscilla, David).
  • The contract has been signed for the locale.
  • Social event options: Disney Land and Hong Kong downtown. The local chairs will work with Priscilla to determine the best choice.
• Planning for conference and workshop growth (Barbara, Priscilla)
  • Check hotel capacity of Florence and block off rooms for ACL2019 (Priscilla)
  • Formulate a policy on the process to be followed for the pre-approved large workshops (Barbara)
  • Workshop growth issue needs further discussion offline.

Organizational Issues

• Conduct committee update (Graeme)
• New exec members (Marti)
  • The Exec decided the process for recruiting directors of various areas (diversity, ethics, etc) by having open calls.
    • The exec will select the people for these, perhaps with committees including outside people.
    • The additional directors will not be voting members of the exec.
    • We will make another email list called something like exec+directors so we can include them in wider conversations.
  • To dos: after the current election has concluded, put out the calls for the first set of new directors.

Publishing and Reviewing

• ACL Anthology candidates
  • Matt Post was approved as the anthology director. Marti will talk to Matt (Marti)
• Copyrights for journals (Hwee Tou)
  • Continue to liaise with Mark Johnson to see if a TACL publication agreement with MIT Press can be worked out such that the TACL agreement is close to the current publication agreement of CL with MIT Press, with any changes kept to a minimum so that it is easy for both journals to use the same publication agreement to ensure uniformity and consistency (Hwee Tou)
• Proposal for improving reviewing software (Hinrich)
  • Alternative software systems to START for reviewing were discussed. The Exec decided to continue with START at least in the near term.
  • After the election, the incoming Information Chair will work with the Exec, the Anthology Chair, and PC Chairs to prioritize needed updates to START.