2010Q3 Reports: Publicity Chairs

Publicity Chairs Report (Koenraad De Smedt, Beáta B. Megyesi)

By the end of Q1, all CFPs had been sent out, as well as two newsletters.

In Q2, the main task was to provide information about the program, registration and practical matters. Newsletter 3 was sent out in early April with info primarily about tutorials and accommodation. Newsletter 4 was sent out in early May with the main aim to provide information about registration and program. Newsletter 5 was sent out in early June mainly with reminders about registration and accommodation, instructions for presenters, information on internet access at the conference site, information on the conference organization and a list of sponsors.

Dissemination has been through mailing lists including Corpora, CLUK, SIGANN, ELSNET, SIGIR, SIG Semitic, LR egroup, NoDaLi, Bio NLP, SentProc, AMLAP, ISCA Speech, SIGSEM, Connectionists list announcer, and to the ACL membership via Priscilla.

Mailings have included references to the conference website, where further information can be found.

Newsletter 6 will be published after the conference.

Beata Megyesi has been mainly responsible for writing the newsletter content, while Koenraad de Smedt has been responsible for its distribution.

Beata is compiling the conference handbook (responsible for the general info about the conference) together with members from the local arrangements committee, Markus Saers and Mats Dahllöf (who are responsible for the schedule, program and abstract parts). The work on the conference handbook started in May and will be finalized in June, 23. The handbook is around 195 A5 pages.

Bea is also working on contacting the local press and press releases. She sent info about the conference to daily newspapers ("Dagens Nyheter", "Svenska Dagbladet", "Upsala Nya Tidning"), the Swedish Radio and the local university press. Press conference will be organized if we recieve positive respons from the press.