Agenda 2009Q1

Reference Material

• 2008 agenda
• Reports - expected reports and their topics

Admin Subcommittee preparations

• past minutes, matters arising (Drago)
• Treasurer's report (Graeme)
• Secretary's report (Drago)
• Office report (Priscilla)
• SIG report (Steven)
• Chapter reports
• LTA approval
• Nominations committee

Call 1: Asia/America daytime

All administrative topics already pre-processed by admin subcommittee; all public reporting already completed via admin wiki

Please add bullet points under each item for issues you want us to discuss, and add your name

Useful information

• Tuesday, January 27 from 8 PM Eastern Time
• schedule: http://www.doodle.com/participation.html?pollId=hp8y69ew25bkd7ex

Welcome - Steven

• new members of this committee; departing members
• changes, using chat during the call, ...

Minutes from last meeting

(2008Q3 Minutes) - Drago

• for now we just have a list of to-do items; does anything need discussion right away?

Office report

(Report) - Priscilla

• sale of proceedings to free up office space and reduce rental (Steven)
• prospect of moving office to Priscilla's home and cost savings (Steven)
• John's travel to 2009 conference (Steven)

Treasurer's report

(Report) - Graeme

• implications of declining sponsorship (Steven)

SIGs

(Report) - Steven

• SIGDAT proposed constitution (Steven)

Journal

(Report) - Robert

• any issues?

2009 Conference

(Report) - Bonnie

• impact of sponsorship on conference budget (Steven)
• other issues flagged by Bonnie in her questions to general chair (Bonnie)
• possibility of a call between organizers and some of the admin committee
• any issues?

Discussion topics

• economic difficulties re sponsorship, travel to conferences -- how can we respond? e.g. streaming video of conference talks for people who can't attend; ideas for cost-containment? how are other professional societies responding?
• membership depends heavily on conference attendance -- any ideas for promoting membership? (NB ACL Portal project)
• others? please add here

Other business

• AFNLP representative (Bonnie); brief verbal report from AFNLP? (Kam-Fai?)
• request for suggestions for hosting ACL-2011 - Steven (from Ido)
• suggestion for quarterly meetings

Call 2: Europe/America daytime

All administrative topics already pre-processed by admin subcommittee; all public reporting already completed via admin wiki

Admin topics requiring exec input

• Secretary's report (Report) - Drago

Future Events (Europe and USA)

• ACL 2010 Uppsala (Report) - Steven, Joakim, Jan
• ACL 2011 Americas (Report) - Ido
• greenlighting about efficient ways to operate our conferences
• EACL (Report) - Giorgio
• NAACL (Report) - Owen

Other possible topics

how to encourage a higher standard of conference reviewing

Schedule

Call 1

DATE            START END
D-1 GMT-8       17:00 18:30
D-1 GMT-5       20:00 21:30
D+0 GMT         01:00 02:30 - optional
D+0 GMT+1       02:00 03:30 - optional
D+0 GMT+2       03:00 04:30 - optional
D+0 GMT+8       09:00 10:30
D+0 GMT+11      12:00 13:30

Call 2

DATE            START END
D+0 GMT-8       10:00 11:30
D+0 GMT-5       13:00 14:30
D+0 GMT         18:00 19:30
D+0 GMT+1       19:00 20:30
D+0 GMT+2       20:00 21:30
D+1 GMT+8       02:00 03:30 - optional
D+1 GMT+11      05:00 06:30 - optional