2019Q3 Minutes (public version)

ACL exec meeting

July 28, Florence, Italy

Participants

• ACL Exec:
  • Ming Zhou, President (Meeting Chair)
  • Marti Hearst, Past President
  • Hinrich Schuetze, Vice President
  • Rada Mihalcea, VP-elect
  • David Yarowsky, Treasurer
  • Shiqi Zhao, Secretary
  • Barbara Di Eugenio, Member at-large, Conference Officer
  • Nitin Madnani, Member at-large, Information Director
  • Jennifer Foster, Member at-large, SIG/BIG Chair
  • Hwee Tou Ng, CL Editor
  • Sharon Goldwater, EACL Chair
  • Julia Hockenmaier, NAACL Chair
  • Haifeng Wang, AACL Chair
• Office Manager:
  • Priscilla Rasmussen
• PCC Co-chair:
  • Emily Bender
• Anthology Director:
  • Matt Post
• TACL co-editors-in-chief:
  • Lillian Lee
  • Ani Nenkova
• ACL2019 conference chairs:
  • Lluis Marquez, General Chair
  • David Traum, PC Co-chair
  • Anna Korhonen, PC Co-chair
  • Alessandro Lenci: Local Chair
  • Bernardo Magnini: Local Chair
  • Simonetta Montemagni: Local Chair
• Other
  • Graham Neubig

IT and Anthology

• Nitin will draft an official conference website policy for feedback from ACL exec.
• Nitin needs the help of an ACL exec member familiar with the ACL fellows program (or perhaps someone from the previous ACL fellows nominating committee) to run an end-to-end test on the service that I am evaluating for this purpose. The new system for fellows nomination will be in place by the end of 2019.
• Matt suggests having a consistent naming convention for ACL conference proceedings. Matt will put together a proposal in a Google doc and ask for feedback from the exec.

Conference organization and paper reviewing

• Hinrich:
  • Constitute Committee on Reviewing, and hold first meeting of committee in Florence.
  • Identify COI task force head. Start working with COI task force head and with future conference chairs to improve COI handling (ideally for ACL 2020)
• Graham’s report: File:ACL Reviewing Survey Summary.pdf
  • Sharon: If we try out a very new system like OpenReview in a limited test case (e.g. workshops), that we take a survey before and after the process to see how experience with the process changed people's opinions.

PCC

• Extend the appointment of PCC co-chairs through 2022.
• Need a solution to store the PCC incident reports.
• Need a policy for how to respond to publicly aired accusations against members in ACL’s leadership, including the leadership of SIGs.
• Require legal advice on: (1) how the proposed non-expiring COI relates to the GDPR, and (2) whether to maintain the cases that the complainant wishes to take no further action.
• The PCC suggested that the ACL develop an academic misconduct policy, parallel to the anti-harassment policy.