2009Q1 Reports: Todo items from 2008Q3

1. Don't put in your reports any sensitive info. Redact reports/minutes if necessary before posting. 2. Change guidelines to say that the newest member will join the cc for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc) 3. Decide whether to encourage bids from organizations not affiliated with universities (cf Puerto Rico's recent bid, EMNLP in Hawaii) 4. For local bids - check if VAT has to be paid, don't confuse ACL office staff with local staff, don't hire a huge local staff, justify any rebudgetings, go to the treasurer if going over budget) 5. Bonnie: add to conference handbook - before an area chair changes a reviewer - they should ask first 6. Keep w/s attendance figures on wiki 7. start publications cmtes - short journal papers, more diverse paper types, consider changing the proportion of posters, short paper track, etc. Consider the model used by Bioinformatics/IMDB. 8. line up all conference chairs by end of previous summer 9. authorize the sponsorship cmte to design a procedure to hire sponsorship chairs who would get commissions 10. follow up on last two years' membership proposals - possible get more proposals 11. request less detail of preliminary site bids 12. Kam Fai: discuss conference liability 13. Graeme: auditing ACL 13. Ido: involve dancing 14. Ask authors to update their reference lists at the time of publication. 15. Chris B: global sponsorship is a bad idea 16. very few submissions in IR/speech 17. avoid conflict of poster session and exec++ dinner 18. determine cost for "facebook application. 19. Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi 20. post papers online as soon as they are ready (and not on the first day of the conference).