2009Q1 Reports: Todo items from 2008Q3

• Don't put in your reports any sensitive info. Redact

reports/minutes if necessary before posting.

• Change guidelines to say that the newest member will join the cc

for the next conference (e.g., person after Hwee Tou, that is Lori Levin should be on 2011cc)

• Decide whether to encourage bids from organizations not affiliated

with universities (cf Puerto Rico's recent bid, EMNLP in Hawaii) 4. For local bids - check if VAT has to be paid, don't confuse ACL office staff with local staff, don't hire a huge local staff, justify any rebudgetings, go to the treasurer if going over budget) 5. Bonnie: add to conference handbook - before an area chair changes a reviewer - they should ask first 6. Keep w/s attendance figures on wiki 7. start publications cmtes - short journal papers, more diverse paper types, consider changing the proportion of posters, short paper track, etc. Consider the model used by Bioinformatics/IMDB. 8. line up all conference chairs by end of previous summer 9. authorize the sponsorship cmte to design a procedure to hire sponsorship chairs who would get commissions 10. follow up on last two years' membership proposals - possible get more proposals 11. request less detail of preliminary site bids 12. Kam Fai: discuss conference liability 13. Graeme: auditing ACL 13. Ido: involve dancing 14. Ask authors to update their reference lists at the time of publication. 15. Chris B: global sponsorship is a bad idea 16. very few submissions in IR/speech 17. avoid conflict of poster session and exec++ dinner 18. determine cost for "facebook application. 19. Drago: consider its relationship with AAN: http://belobog.si.umich.edu/clair/anthology/index.cgi 20. post papers online as soon as they are ready (and not on the first day of the conference).