2016Q3 Reports: Local Organizing Committee

Local Organizing Committee

Valia Kordoni (local chair), Humboldt University, all aspects of local arrangements

Kostadin Cholakov, Humboldt University, webmaster and allocation of sessions logistics

Markus Egg (local co-chair), Humboldt University, assistance to local chair

Yulia Grishina (Student Volunteer Coordinator), University of Potsdam, coordinator of all volunteers

Maja Popović, Humboldt University, assistance to webmaster

Manfred Stede, University of Potsdam, local committee member

Anke Lüdeling, Humboldt University, local committee member

Manfred Krifka, Humboldt University, local committee member

Ulf Leser, Humboldt University, local committee member

Professional Conference Organiser: Con gressa GmbH, Berlin, Mr. Jörg Weiss

Tasks undertaken

Here is a list of all the tasks undertaken by the Local Chair and the local committee to date

- Provide a detailed budget for local costs

- Book venues for tutorials, main conference, and workshops

- Book venue for the extra day of the BioNLP workshop

- Together with the PCO, make the necessary preparations for the contractual arrangements between ACL and the hotels for the conference.

- Coordinate local sponsorship acquisition

- Together with the PCO, design, set up and maintain the conference website

- Make the necessary arrangements for the meetings of the ACL exec, the exec++ dinner, and the post-conference breakfast

- Handle all the invitation letter requirements for visa processing

- Together with the PCO, make arrangements for the social event of the conference which is a cruise on the Spree River

- Liaise with the workshops chairs in order for all the special requirements of workshop organizers to be met (extra poster boards, receptions, lunches, etc., especially, for the Google organised workshops)

- Liaise with the representatives of the sponsors for the preparation of the exhibition stands

- In cooperation with Priscilla Rasmussen (business manager), Antal van den Bosch (ACL 2016 General Chair) and the PCO, organise ACL-2016 Recruitment Lunch, an event which is featured for the first time in ACL’s conference history

- Maintain the presence of ACL 2016 on Facebook and Twitter in cooperation with Barbara Plank (Publicity Chair)

- Liaise with the event promotion departments of Google, Amazon and Facebook to support them for the organisation of private satellite social events

- Together with the PCO, design and order the conference bags

Ongoing work

- Make final arrangements for reception and catering. Specifically, make final decisions of where the catering tables will stand

- Allocate meeting rooms, poster boards for all conference sessions, workshops, tutorials

- Final security meeting in the first week of August

- Collect all materials for conference bags (sponsorship materials, local maps, etc.): deadline is the 1st of August 2016