2018Q1 Minutes (public version)

ACL Exec Winter Teleconference, 2018

March 10, 2018

Attendees:

• Marti Hearst, Joakim Nivre, Ming Zhou, Hinrich Schütze, David Yarowsky, Graeme Hirst, Shiqi Zhao, Jennifer Foster, Barbara Di Eugenio, Paola Merlo, Walter Daelemans, Julia Hockenmaier, Priscilla Rasmussen, Jing-Shin.
• Amenda Stent, Min-Yen Kan, Claire Cardie, Colin Cherry, Iryna Gurevych, Lillian Lee

Absent:

• Kam-Fai Wong (ACL rep.)

Minutes

• item-1: ACL 2018 reports from CC, GC, and PC + discussion
  • Aravind Joshi tribute: Need to coordinate with NAACL.
• item-2: ACL software and infrastructure issues
  • Will form a software and infrastructure committee.
• item-3: BIG proposal
  • Will revise the proposal by taking into account the suggestions from the exec meeting. The revised version will be discussed by the exec before being sent to the BIG proposers.
• item-4: AACL update
  • The working group has worked out the name of the chapter (AACL) and the pattern that it cooperates with AFNLP. The chapter plans to have joint conferences with IJCNLP.
  • The working group is now revising the constitution, and nominating the founding executive committee of the chapter.
  • In 2019, IJCNLP will be in Hong Kong, and EMNLP will be in Shenzhen. Two cities are very close to each other. Will talk with two sides and try to find a compromise outcome.
• item-5: Items from the conference officer
  • We don't want a plagiarism policy at the moment.
  • To make the ACL conferences more inclusive (Bring linguists back to the conferences). Barbara will look into this and come back.
  • Test-of-time award paper: NAACL is giving a tot award for all conferences, not just for NAACL papers. Barbara will look into this, collect information and get back to the exec.
• item-6: Registration fees of the ACL conferences
  • Walter will summarize and propose a plan.
• Anti-harassment policy and procedures
  • Graeme and Emily are working on recruiting initial committee members. (2) Marti is working on lining up legal representation for ACL. (3) We should probably do a pass through the documents before having the lawyers review them. (4) We should consider what to do about sponsor events adjacent to our conferences.
• item-8: Q&A on selected reports
  • Appoint a new editor of CL to replace Paola. It was expected that the new editor can be in place in January and work in parallel with Paola with some months.
  • Hwee Tou Ng has accepted the invitation to become editor of the CL journal, starting July 15, 2018.