Tutorial chair handbook

Duties

Tutorial chairs are nominated by the General Chair of the main conference. Their duties are described in here.

Timeline

The timeline for the organisation of tutorials should follow the general conference planning schedule. Below, we complete this schedule with more detailed tasks, as followed for ACL 2020 tutorials. TODO

Past tutorials

The list of recent tutorials contains tutorial authors' names, titles, and to their summaries in conference websites and/or in the ACL Anthology.

Organization of past tutorials

For the last years, the call and selection of tutorials has been coordinated among several major CL conferences. The table below summarizes some data collected from existing reports and from direct contacts with past tutorial chairs.

Year	Coordinated conferences	Tutorial chairs	Submission platform	# Submissions	Reviewers	# Reviews per proposal	# Selected tutorials	Selection criteria	Useful links
2020	ACL EMNLP AACL	ACL: Agata Savary (France), Yue Zhang (China) EMNLP: TBA AACL: TBA	SoftConf	TBA	6 tutorial chairs + external experts	TBA	ACL: TBA EMNLP: TBA ACCL: TBA	Clarity and preparedness Novelty or timely character of the topic Lecturers' experience Likely audience interest Open access of the teaching material Diversity aspects (multilingualism, gender, age and country of teh lecturers) Compatibility with the required venues	TBA
2019	NAACL ACL EMNLP	ACL: Preslav Nakov (Qatar), Alexis Palmer (USA) NAACL: Anoop Sarkar (Canda), Michael Strube (Germany) EMNLP-IJCNLP: Marine Carpuat (USA), Tim Baldwin (Australia)	SoftConf	46-60	6 tutorial chairs	2-3	ACL: 9 NAACL: 6 EMNLP: ?	Presenters (1-5) Description (1-5) Interest Level (1-5) Preparedness (1-5)	Call ACL tutorials NAACL tutorials
2018	ACL NAACL EMNLP COLING	ACL: Yoav Artzi (USA), Jacob Eisenstein (USA)	SoftConf	49	Tutorial chairs		ACL: 8 NAACL: 6 EMNLP: 6 COLING: 6	quality diversity likely audience interest	Call Report ACL tutorials NAACL tutorials EMNLP tutorials COLING tutorials
2017	ACL EACL EMNLP	ACL: Maja Popović (Germany), Jordan Boyd-Graber (USA) EACL: Alex Klementiev (Germany), Lucia Specia (UK) EMNLP: ?	SoftConf	26	Tutorial chairs	3	ACL: 6 EACL: 6 EMNLP: 7	Clarity (description and outline) Topic	Report ACL tutorials EACL tutorials EMNLP tutorials
2016	ACL NAACL EMNLP	ACL: Alexandra Birch (UK), Willem Zuidema (Netherlands) NAACL: Alexander Rush and Bishan Yang EMNLP: Rebecca Hwa and Mohit Bansal	SoftConf	32	Tutorial chairs	2	ACL: 8 NAACL: 6 EMNLP: 6	Relevance to ACL community (15) Quality of instructor (15) Outline and depth/breadth of teh proposal (15) Potential attendance Newly emerging area not previously covered in an ACL-related tutorial (yes or no) Introduction into related fields (yes or no) Overall score (15) 1st preference for venue as indicated in proposal comments	[Report NAACL tutorials EMNLP tutorials

Past calls for tutorials

• NAACL/ACL/EMNLP 2019 joint call for tutorials
• ACL/COLING/EMNLP/NAACL 2018 joint call for tutorials
• EACL 2017 call for tutorials
• NAACL/ACL/EMNLP 2016 joint call for tutorials
• NAACL/ACL/EMNLP 2015 joint call for tutorials

Reports from past tutorial chairs

• ACL 2016 report (by Yoav Artzi and Jacob Eisenstein)
• ACL 2016 report (by Maja Popović and Jordan Boyd-Graber)
• ACL 2016 report (by Alexandra Birch and Willem Zuidema)

Lessons learned by past tutorial chairs

• Continue soliciting both cutting edge and introductory tutorials (Marine Capuat, 2019)
• Ask proposers to express their preferred location/conference in one place (i.e. either in proposal pdf, or in softconf form, not both) to avoid inconsistencies (Marine Capuat, 2019)
• Issues with proceedings edition, when one joint SoftConf space is used for many conferences (see the report) (ACL 2018 chairs)
• Avoid confusion about the submission procedures for the final tutorial descriptions, those were submitted by email in many different formats (ACL 2016 chairs)

Author: Agata Savary, July 2019

Updates are welcome