Tutorial chair handbook

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Duties

Tutorial chairs are nominated by the General Chair of the main conference. Their duties are described in here.

Timeline

The timeline for the organisation of tutorials should follow the general conference planning schedule. Below, we complete this schedule with more detailed tasks, as followed for ACL 2020 tutorials. The dates from the conference schedule are highlighted in bold.</ br> In recent years, calls and selection of tutorial proposals are coordinated among some major CL conferences (usually a subset of ACL, NAACL, EMNLP, AACL and COLING). Note that if your conference is the first in the year to come, you will need to be the major driving force in the initial steps described below.</ br> Tutorial proposals are usually reviewed by the tutorial chairs of the coordinating conferences, but it may be a good idea to also rectruit a small group of external reviewers. They should have a good experience in reviewing and a large understanding of the CL domain.

  • [T-12]
    • Learn from the General Chair which conferences will have their tutorials coordinated with yours.
    • Establish contact with the Tutorial Chairs of these other conference.
    • Discuss general strategies of the main conference with the General Chair and the Program Chairs:
      • promotion of some topics
      • mailing lists and conference alert portals to be used for all announcements
    • Solicit the creation of a SoftConf space from support (currently Rich Gerber). Note that submissions will be joint for several conferences but the proceedings will be edited for each conference separately. Therefore, a new SoftConf space will have to be created later for the selected proposals of each conference.
    • Set up a joint email for tutorial chairs.
    • If you plan to have external tutorial reviewers, recruit them now.
    • Confirm the number and length of tutorial slots with the ACL Business Manager (currently Priscilla Rasmussen)
    • Draft the joint call for tutorials (based on past calls)
  • [T-11] Send out the call for tutorials

Past tutorials

The list of recent tutorials contains tutorial authors' names, titles, and to their summaries in conference websites and/or in the ACL Anthology.

Organization of past tutorials

For the last years, the call and selection of tutorials has been coordinated among several major CL conferences. The table below summarizes some data collected from existing reports and from direct contacts with past tutorial chairs.

Year Coordinated conferences Tutorial chairs Submission platform # Submissions Reviewers # Reviews per proposal # Selected tutorials Selection criteria Useful links
2020 ACL
EMNLP
AACL
ACL: Agata Savary (France), Yue Zhang (China)
EMNLP: TBA
AACL: TBA
SoftConf TBA 6 tutorial chairs + external experts TBA ACL: TBA
EMNLP: TBA
ACCL: TBA
Clarity and preparedness
Novelty or timely character of the topic
Lecturers' experience
Likely audience interest
Open access of the teaching material
Diversity aspects (multilingualism, gender, age and country of teh lecturers)
Compatibility with the required venues
TBA
2019 NAACL
ACL
EMNLP
ACL: Preslav Nakov (Qatar), Alexis Palmer (USA)
NAACL: Anoop Sarkar (Canda), Michael Strube (Germany)
EMNLP-IJCNLP: Marine Carpuat (USA), Tim Baldwin (Australia)
SoftConf 46-60 6 tutorial chairs 2-3 ACL: 9
NAACL: 6
EMNLP: ?
Presenters (1-5)
Description (1-5)
Interest Level (1-5)
Preparedness (1-5)
Call
ACL tutorials
NAACL tutorials
2018 ACL
NAACL
EMNLP
COLING
ACL: Yoav Artzi (USA), Jacob Eisenstein (USA) SoftConf 49 Tutorial chairs ACL: 8
NAACL: 6
EMNLP: 6
COLING: 6
quality
diversity
likely audience interest
Call

Report
ACL tutorials
NAACL tutorials
EMNLP tutorials
COLING tutorials

2017 ACL
EACL
EMNLP
ACL: Maja Popović (Germany), Jordan Boyd-Graber (USA)
EACL: Alex Klementiev (Germany), Lucia Specia (UK)
EMNLP: ?
SoftConf 26 Tutorial chairs 3 ACL: 6
EACL: 6
EMNLP: 7
Clarity (description and outline)
Topic
Report
ACL tutorials
EACL tutorials
EMNLP tutorials
2016 ACL
NAACL
EMNLP
ACL: Alexandra Birch (UK), Willem Zuidema (Netherlands)
NAACL: Alexander Rush and Bishan Yang
EMNLP: Rebecca Hwa and Mohit Bansal
SoftConf 32 Tutorial chairs 2 ACL: 8
NAACL: 6
EMNLP: 6
Relevance to ACL community (15)
Quality of instructor (15)
Outline and depth/breadth of teh proposal (15)

Potential attendance
Newly emerging area not previously covered in an ACL-related tutorial (yes or no)
Introduction into related fields (yes or no)
Overall score (15)
1st preference for venue as indicated in proposal
comments

[Report
NAACL tutorials
EMNLP tutorials

Past calls for tutorials

Reports from past tutorial chairs

Lessons learned by past tutorial chairs

  • Continue soliciting both cutting edge and introductory tutorials (Marine Capuat, 2019)
  • Ask proposers to express their preferred location/conference in one place (i.e. either in proposal pdf, or in softconf form, not both) to avoid inconsistencies (Marine Capuat, 2019)
  • Issues with proceedings edition, when one joint SoftConf space is used for many conferences (see the report) (ACL 2018 chairs)
  • Avoid confusion about the submission procedures for the final tutorial descriptions, those were submitted by email in many different formats (ACL 2016 chairs)


Author: Agata Savary, July 2019

Updates are welcome