Conference Handbook

Table of Contents

General

• Conference acronym
•  Policy on joint conferences

Timetable

• timetable

• actions and duties of the Exec in overseeing the conference
  
• call for conference bids
• policy on speaker reimbursement
• policy on tutorial teacher payment
• selecting the general chair
• ACL policy on involvement of Exec members in conferences
• meetings held by Exec at conferences

• example budgets
• statistics from past conferences (2000-2005)
  

•  Demo chair duties

• exhibits chair duties
• financing exhibits

• general (conference) chair duties
• Newsletters from past conferences
  

• local arrangements chair duties
• arranging the meeting rooms
• arranging the accommodations
• arranging the food
• arranging the social events
• arranging local support, registration, etc.
• sample online registration web page from 2005
  
• webmaster

• program chair duties
• guidelines and policies
• typical schedule
  
• sample conference paper calls
• paper style files
  
• camera ready instructions
• invited speakers
  

• publications chair duties
• conference proceedings
• student workshop proceedings
• tutorial notes
• workshop proceedings
• preparation of proceedings
  

• publicity chair duties

• sponsorship chair duties

• student chair duties
• faculty advisor duties
  
• *** student session policies
• sample letter to panelists
• student workshop paper call
• student workshop proceedings
• student travel funding
• useful checklist of things to do (from a past student chair)

• tutorial chair duties
• tutorial calls for proposals
  
• tutorial teacher payment policy
• tutorial teacher instructions
• tutorial notes

• Overview page including policies
• workshop chair duties