2015Q3 Reports: Local Arrangements Committee

ACL 2015 local arrangements have been going smoothly as scheduled. The local team members are all from the Chinese Information Processing Society of China (CIPS), the only first-rank society on natural language processing in China. ACL 2015 local arrangements received strong support for financial management and volunteer coordination from CIPS. The duties of team members are listed as follows.

Name	Affiliation	Duty
Le Sun	Institute of Software, Chinese Academy of Sciences	All aspects of local arrangements.
Yang Liu	Tsinghua University	All aspects of local arrangements.
Erhong Yang	Beijing Language and Culture University	Student volunteer coordination.
Dong Yu	Beijing Language and Culture University	Student volunteer coordination.
Kang Liu	Institute of Automation, Chinese Academy of Sciences	Conference handbook editing and local printing.
Xianpei Han	Institute of Software, Chinese Academy of Sciences	Conference handbook editing and local printing.
Yiqun Liu	Tsinghua University	Local Sponsorship.
Zhiyuan Liu	Tsinghua University	Webmaster (conference website).
Qi Zhang	Fudan University	Webmaster (registration website for participants from mainland China).
Binyang Li	University of International Relations	Entertainment, social event, and dinner.
Jiajun Zhang	Institute of Automation, Chinese Academy of Sciences	Space management (Audio/Video equipment, wifi, videotaping, etc.).
Wenbin Jiang	Institute of Computing Technology, Chinese Academy of Sciences	Space management (welcome reception, lunch, poster dinner, etc.).
Qiuye Zhao	Institute of Computing Technology, Chinese Academy of Sciences	Space management (welcome reception, lunch, poster dinner, etc.).
Yi Han	Tsinghua University	Graphic design (conference website, logo, etc.)
Ying Lin	Beijing University of Posts and Telecommunications	Graphic design (conference website)
Yu Shen	China International Conference Center for Science and Technology	Professional conference organizer (hotel booking, registration, visa, etc.).

Here is a list of most important tasks done by the local team by now:

• Make a detailed budget for local costs
• Book and confirm locations for tutorials, main conference, and workshops
• Book and confirm hotels near the conference venue
• Local sponsorship
• Design, set up and maintain the conference website
• Open an email account to answer general questions
• Arrange additional collocated meetings (ACL exec, exec++ dinner, wrap-up meeting, etc.)
• Handle all the invitation letter requirements for visa processing
• Arrange sightseeing for attendees
• Liaise with workshop organizers to meet their special requirements (reception, lunch, etc.)
• Set up a website for registration for attendees from China mainland

This list of ongoing work is as follows:

• Design conference logo and other conference materials
• Arrange conference social program: reception, student lunch, catering, music
• Book and confirm A/V for all events at the conference
• Design and order conference bags
• Allocate meeting rooms, poster boards for all conference sessions, workshops, tutorials
• Arrange the printing of tutorial notes
• Recruit and train student volunteers
• Collect all materials for conference bags (sponsorship materials, local maps, etc.)

We will keep working hard next month and try to make ACL 2015 a successful event.