2021Q3 Minutes

ACL Exec meeting -- 2021Q3

Sunday, July 25, 2021

Online zoom meeting

Participants:

• ACL exec members
• Roger Levy, for Item 1
• Jonathan Kummerfeld, for Item 2
• Matt Post, for Item 3

• Item 1
  • ACL multiple submission policy for conferences without archival proceedings papers
  • Roger Levy
  • Todo: Roger sends the exec a draft suggestion for an update of multiple submission policy.

• Item 2
  • Unifying awards across conferences
  • Jonathan Kummerfeld
  • Todo: Jonathan and Yusuke discuss to form a committee for unifying the awards across conferences. PC chairs of recent *ACL conferences can be included in the committee, and diversity of the committee members should be guaranteed. Jonathan and Yusuke will send the proposed committee to the Exec for approval.

• Item 3
  • Proposal for handling paper retractions in the Anthology (the process for handling them, and how to display them)
  • Matt Post
  • Todo: Matt updates the proposal according to the comments from the exec, and then sends it to the exec for formal approval.

• Item 4
  • Centralized identification of future conference venues
  • Shuly Wintner
  • Minutes: (1) It is difficult to find a global PCO company for all the *ACL conferences, and some of the local organization teams want to use their own PCO companies. (2) The unsuccessful bids for a *ACL can be recommended to the other upcoming *ACL conferences.

• Item 5
  • EACL budget (EACLs are typically held before the other conferences, and external support is usually obtained later in the year, we need to allocate some funds as a buffer)
  • Shuly Wintner
  • Todo: (1) EACL conferences will be put on the radar of ACL sponsorships, which were not for the recent years; (2) The sponsorship work will be started earlier every year, so that EACL conferences can be covered.

• Item 6
  • ACL Finances
  • David Yarowsky
  • Todo: David sends proposals to the exec on the following three issues: (1) SIG surplus/loss allocation, (2) ACL self-insurance contigency buffers, (3) role of general chair in financial decisions vs. chapter leaders and ACL exec.

• Item 7 (20 minutes)
  • Imbalance of the ACL fellows
  • Iryna Gurevych
  • Todo: (1) Priscilla gives the statistics of genders of ACL memberships, (2) the nominating committee should work closely with the chapter leaders to solicit candidates of fellows.