Student chair duties

Student Chair Duties

Conference Handbook - Student Chair Duties

The student chairs of the Student Research Workshop are responsible for assembling the program committee, requesting student papers, selecting appropriate ones, arranging for their presentation (including the format, such as workshop or posters, and if appropriate refreshments, presentation and computer requirements, and all other special needs). In addition, the student workshop chairs are responsible for proposing travel grant recipients --- see policy on general student travel funding. This may include proposing funding allocations for student applicants for the full conference, not only for SRW participants -- the student chairs should coordinate with the general chair and business manager about this.

If the selected student papers are presented in a workshop, then the same general instructions apply as those that hold for workshop chairs (see workshop-chair).

The workshops must be self-financing (at least); any surplus belong to ACL, but may (with agreement by the Exec) be used to support invited speakers and students.

See the SRW policies page for more information about the goals and policies of the SRW (though the page has not been updated for some time).

SRW Program Committee

The student chairs, in collaboration with the faculty advisors appointed by the ACL Exec, assemble and submit a list of reviewers to the ACL Exec. After this list has been approved, the student chairs can invite the reviewers to serve on the SRW program committee.

Call for Papers

Sample calls for student papers appear in Student Session Call-for-Papers. The 2017 ACL SRW CfP can be found here: https://www.aclweb.org/portal/content/acl-2017-student-research-workshop-srw .

Mentoring

If the student chairs and the faculty advisors decide on a mentorship program for student papers, the student chairs recruit mentors (first among the program committee) and assign them student mentees.

Mentorship can take the form of pre-submission mentorship, to give feedback on the quality of writing and presentation prior to submission, and/or post-acceptance mentorship, to provide feedback to students in the form of in-depth comments and questions during the conference.

Travel Grant Recommendation

If funds are available to support student travel, the student chairs, in collaboration with the faculty advisors, gather requests for funding from students and make recommendations for funding allocation, to be approved by the ACL Treasurer.

Proceedings

Proceedings are printed and distributed by the ACL. Deadlines and instructions are given by the publication chair. For instructions on putting together proceedings, see these instructions by Margaret Mitchell.