Call for Bids - AACL/IJCNLP 2020
The 1st Conference of the Asia-Pacific Chapter of the Association for Computational Linguistics and the 9th International Joint Conference on Natural Language Processing
The Asia-Pacific Chapter of the Association for Computational Linguistics (AACL) hereby invites proposals to host the conference in the Asia-Pacific region in November or December of 2020. At this time, we seek preliminary draft proposals from prospective bidders in the Asia-Pacific region. Promising bidders will be asked to provide additional information for the final selection.
The AACL/IJCNLP 2020 Coordinating Committee will select the General Chair and the Program Committee Co-Chairs for the conference. Draft proposals should identify a Local Arrangements Chair, who will work with the General Chair and the Coordinating Committee to develop a detailed plan and budget.
To facilitate conference organization, bidders may delegate many tasks of their choice to a Professional Conference Organizer and/or to the ACL Office (Priscilla Rasmussen). Handy bid guidelines, including expense and task list templates and additional useful links are provided at: https://protect-au.mimecast.com/s/b51QCVARmOHlNEWOfQINd0?domain=aclweb.org. The template for local expenses is available here: https://protect-au.mimecast.com/s/3zuECWLVn6ijRQMlHpqcOK?domain=ftp.cs.t....
Bid Highlights: Draft proposals include information on the following:
- Location (accessibility; conference venue, e.g., convention center, hotel or university; accommodation; dining options)
- Proposed dates. Religious and local national holidays should be avoided, as much as possible.
- Local arrangements team (chair/co-chair, committee, volunteer labor, registration handling; describing any experience the team has had in organizing previous conferences and the number of participants at those conferences)
- Local Computational Linguistics community
- Meeting venues (space for sessions, tutorials, workshops, posters, exhibits, demos, small meetings and registration)
- High-speed, all-ports-open, easy-to-use internet access
- Audiovisual equipment
- Catering, including breaks, receptions, poster sessions, banquet and entertainment (traditionally, dancing for participants at the banquet)
- Local sponsorships
- Local expenses estimates spreadsheet (using template provided, link above)
Evaluation: Proposals will be evaluated according to the following criteria (unordered):
- Experience of local arrangements team
- Local CL community support
- Local government and industry support
- Accessibility and attractiveness of proposed site
- Suitability of proposed dates
- Adequacy of conference and exhibit facilities for the anticipated number of registrants
- Adequacy of residence accommodations and food services in a range of price categories and close to the conference facilities
- Adequacy of expense projections
- Geographical balance with regard to ACL, AACL, IJCNLP and COLING meetings in the Asia-Pacific region in the decade prior to 2020 (2008 Hyderabad, India; 2009 Singapore; 2011 Chiang Mai, Thailand; 2012 Jeju, Korea and Mumbai, India; 2013 Nagoya, Japan; 2015 Beijing, China; 2016 Osaka, Japan; 2017 Taipei, ROC; 2018 Melbourne, Australia; 2019 Hong Kong, China)
Important Dates:
- October, 2018: Final call for bids
- December 20, 2018: Notify intention to submit proposal
- January 22, 2019: Draft proposals due
- Through February 26, 2019: Feedback to bidders
- March 26, 2019: Final bids due
- April 30, 2019: Bid selected
The selected location for AACL/IJCNLP 2020 will be announced at ACL 2019. Please send notifications and draft proposals to: aacl-ijcnlp-ccc2020 [at] aclweb.org.
Haifeng Wang
Chair of AACL/IJCNLP 2020 Coordinating Committee
Senior Vice President, Baidu