The Association for Computational Linguistics (ACL) hereby invites proposals to host the conference in the Europe/Middle East/Africa region in July or August 2022. At this time, we seek preliminary draft proposals from prospective bidders in the relevant regions. Promising bidders will be asked to provide additional information for the final selection.
ACL 2022 will be organized in collaboration with EACL as usual. The ACL 2022 Coordinating Committee, made up of representatives of the ACL and representatives from the EACL, will select the General Chair and the Program Committee Co-Chairs for the conference. Draft proposals should identify Local Arrangements Chair(s), who will work with the General Chair and the Coordinating Committee to develop a detailed plan and budget.
To facilitate conference organization, bidders may delegate many tasks of their choice to a Professional Conference Organizer and/or to the ACL Office (Priscilla Rasmussen). Bid guidelines, including expense and task list templates and additional useful links are provided at:
http://aclweb.org/adminwiki/index.php?title=Bid_Guidelines
The template for local expenses is available here:
http://ftp.cs.toronto.edu/pub/gh/ACL-conference-bid-template-CURRENT.xlsx
Bid Highlights: Draft proposals include information on the following:
- Estimates of the anticipated number of registrants
- Location (accessibility; conference venue, e.g., hotel or university; accommodation; dining options; capability to host the registrants predicted)
- Proposed dates. Religious and local national holidays should be avoided, as much as possible.
- Local arrangements team (chair/co-chair, committee, volunteer labor, registration handling; describing any experience the team has had in organizing previous academic conferences and the number of participants at those conferences)
- Local Computational Linguistics community (the size and impact of local R&D groups on NLP and related disciplines)
- Meeting venues (space for plenary and parallel sessions, tutorials, workshops, posters, exhibits, demos, small meetings and registration)
- High-speed, all-ports-open, easy-to-use internet access
- Audiovisual equipment
- Catering, including breaks, receptions, poster sessions
- Local sponsorships
- Local expenses estimates spreadsheet (using template provided, link above)
Evaluation: Proposals will be evaluated according to the following criteria (unordered):
- Experience, flexibility, and openmindedness of local arrangements team
- Local computational linguistics community support
- Local government and industry support
- Accessibility and attractiveness of proposed site
- Suitability of proposed dates
- Adequacy of conference and exhibit facilities for the anticipated number of registrants
- Adequacy of residence accommodations and food services in a range of price categories and close to the conference facilities
- Adequacy of expense projections
- Geographical balance with regard to ACL and EACL region in the decade prior to 2022.
Here is the location information of major related conferences:
EACL: 2017 Valencia, Spain; 2014 Gothenburg, Sweden; 2012 Avignon, France; 2009 Athens, Greece
COLING: 2020 Barcelona, Spain; 2014 Dublin, Ireland
ACL: 2019 Florence, Italy; 2016 Berlin, Germany; 2013 Sofia, Bulgaria; 2010 Uppsala, Sweden
EMNLP: 2018 Bruxelles, 2017 Copenhagen; 2015 Lisbon, Portugal; 2014 Doha, Qatar; 2011 Edinburgh, UK
Important dates:
- November, 2019: Final call for bids
- January 31, 2020: Notify intention to submit proposal
- March 15, 2020: Draft proposals due
- Through May 1, 2020: Feedback to bidders
- May 30, 2020: Final bids due
- July 5-10, 2020: Bid selected and site announced during ACL 2020
For any queries please contact Rada Mihalcea, mihalcea@umich.edu, the ACL2022 Coordinating Committee Chair, or Priscilla Rasmussen acl.rasmussen@gmail.com
Please send notifications and draft proposals to:
Rada Mihalcea
mihalcea@umich.edu