2015Q3 Reports: Local Arrangements Committee

ACL 2015 local arrangements have been going smoothly as scheduled. The local team members are all from the Chinese Information Processing Society of China (CIPS), the only first-rank society on NLP in China. ACL 2015 local arrangements get strong support by CIPS at financial management and volunteer coordination. The duties of team members are listed as follows.

Names Duties

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Le Sun and Yang Liu all aspects of local arrangements Erhong Yang and Dong Yu student volunteer coordinators Kang Liu and Xianpei Han conference handbook and materials printing Yiqun Liu local sponsorship Zhiyuan Liu webmaster and graphic design Binyang Li entertainment and social event Wenbin Jiang food and beverage (welcome reception, lunch, dinner, tea breaks) Jiajun Zhang space and equipment management Yu Shen PCO (hotel booking, registration, etc.)

Here is a list of most important tasks done by the local team by now:

 Make a detailed budget for local costs  Book and confirm locations for tutorials, main conference, and workshops  Book and confirm hotels near the conference venue  Local sponsorship  Design, set up and maintain the conference website  Open an email account to answer general questions  Arrange additional collocated meetings (ACL exec, exec++ dinner, wrap-up meeting, etc.)  Handle all the invitation letter requirements for visa processing  Arrange sightseeing for attendees  Liaise with workshop organizers to meet their special requirements (reception, lunch, etc.)  Set up a website for registration for attendees from China mainland

This list of ongoing work is as follows:

 Design conference logo and other conference materials  Arrange conference social program: reception, student lunch, catering, music  Book and confirm A/V for all events at the conference  Design and order conference bags  Allocate meeting rooms, poster boards for all conference sessions, workshops, tutorials  Arrange the printing of tutorial notes  Recruit and train student volunteers  Collect all materials for conference bags (sponsorship materials, local maps, etc.)

We will keep working hard next month and try to make ACL 2015 a successful event.